Career, Sales and Marketing Administration Officer Remote
Job description
Please note, we will only accept applications made using Artswork's application form. The application form, and full details of the role, can be found at: https://artswork.org.uk/jobs/careers-marketing-sales-and-administration/
At Artswork we strive to make the arts and creativity available to absolutely everyone. We aim to break through barriers and develop new ways for people to discover the success, empowerment and sheer joy that the arts and creativity can bring to classrooms, communities and careers.
We are now looking for a Careers Marketing, Sales and Administration Officer to support the work of the Careers team to grow and deliver Apprenticeships, work-based learning, bursaries and young cultural changemaker training.
Job Description and Skills Specification
Job Title: Careers Marketing, Sales and Administration
Location: This role is home based. It will also require occasional travel for team meetings and events in the South East.
Hours: 3 days (21 hours) per week
Flexible working: Job share and flexible working possible
Reports to: Communications, Sales and Marketing Manager
Salary: Level 3. £21,800 per annum (£13,080 pro rata)
Pension: Stakeholder pension scheme available
Duration: Permanent
Overall purpose of the job
To increase the number of participants in our careers programme through effective marketing and promotion across a range of channels, with particular focus on employer engagement. The role will involve skilled, professional communications and an understanding of how to grow and develop audiences and provide essential administrative support to the organisation’s work-based learning programmes.
Main responsibilities will include:
Market Development
- Support the careers programme through development of employer engagement, acting as the first point of contact for queries
- Develop and deliver marketing campaigns for specific areas of the careers programme, creating active leads which can be followed up
- Research new opportunities for employer engagement and maintain a database of contacts
- Ensure all careers positions are advertised promptly and liaise with employers and training partners regarding necessary paperwork
- Manage, maintain and build local, regional and national mailing lists, including marketing/press contacts, working with the Communications team, ensuring compliance with Data Protection guidelines
Administration and Legal Compliance
- Act as point of contact for initial queries, ensuring good communication and flow of information
- Maintain CRM system ensuring it is up to date
- Maintain all spreadsheets relating to the programmes
- Liaise with other colleagues in the organisation to arrange Young Cultural Changemakers training
- Work closely with colleagues and partners to ensure compliance with all relevant legislative requirements, including data protection, environmental, equalities, health and safety, prevent duty, safeguarding, in line with Artswork’s policies and procedures
- Be a committed champion for Artswork’s Values and our Anti-Discrimination Charter
- Maintain and develop personal skills and knowledge through appropriate training
- Perform own administrative duties
- Maintain positive professional relationships with our participants, partners and stakeholders
Person Specification
Knowledge Essential Desirable
Knowledge of communication tools ü
Knowledge of a range of IT applications including Word, Excel, Outlook, Access ü and PowerPoint
Knowledge of various digital platforms and tools ü
Awareness of Inclusion, Diversity and Equalities in education delivery ü
Knowledge of Data Protection in education delivery ü
Knowledge of and / or interest in the arts ü
Qualifications
English GCSE at grade 5-9 or A*- C ü
Maths GCSE at grade 5-9 or A*- C ü
ITC or Functional Skills GCSE or Level 2 at grade 5-9 or A*- C or Pass ü
Diversity, Equal Opportunities / Inclusive practice within the last 2 years ü
Experience
Experience of marketing and coordinating events ü
Experience of general administrative systems such as filing, archiving, ü maintaining mailing lists, managing phone and email messages
Experience of working as part of a team ü
Experience of using social media for marketing purposes ü
Experience of effectively planning campaigns and marketing plans ü
Experience of using email software e.g. Campaign Monitor ü
Experience of using design software, such as Photoshop or Canva, to produce ü marketing materials
Skills
Excellent organisational and administrative skills, the ability to prioritise ü workload and keen attention to detail
Excellent written and verbal communication skills, responding effectively in ü person, in writing, via email and over the phone
Ability to manage multiple priorities, work well under pressure and meet ü deadlines
Strong interpersonal skills including the ability to liaise with external contacts ü
High degree of commitment and flexible approach to working ü
Ability to work well on own initiative and as part of a team ü
Personal attributes
Confident, positive and personable in the context of communicating with key ü stakeholders and customers
Creative thinker and problem solver ü
Keen and willing to learn new skills ü
Takes responsibility for own actions and the outcomes that result ü
Confidentiality and diplomacy ü
Sense of professionalism and a pride in the work produced ü
Willing to share knowledge ü
Understands own strengths and weaknesses and committed to personal ü
learning and development
Accessibility and Flexible Working
Artswork values the diversity of its employees and is committed to creating an inclusive working environment. We help everyone to work in a way that is best for them and have an Adjustments Policy to enable us to support employees by implementing measures that remove barriers and make working easier.
This role is open to job share and flexible working. Artswork’s flexible working policy also includes compressed hours, flexitime, staggered hours, term time only and reduced hours or a combination of these arrangements. We support remote working for all roles.
We welcome requests for adjustments and flexible working at any stage of the recruitment process. These are not considered as part of our scoring or decision making when assessing candidates for the role.
Equal Opportunities
Artswork is committed to the belief that all people are of equal value in a diverse society and that diverse views, skills and attributes should be recognised, nurtured and celebrated within our work. We recognise that discrimination and marginalisation create barriers that limit opportunities and negatively impact disabled people, those with low-incomes and people who experience racism, homophobic and transgender discrimination. We are committed to a social justice approach that recognises the power, creativity and leadership of those that have been under-served and we work to understand and dismantle systemic inequities in our policies, procedures and practices.
About Artswork - www.artswork.org.uk
Application procedure
Applicants should complete the Artswork application form, available here:https://artswork.org.uk/jobs/careers-marketing-sales-and-administration/
CVs will not be accepted, and applicants should not attach CVs or other supporting documents.
Applications should be emailed – to arrive by 10am, Friday 31 March 2023, to: [email protected]
We would be grateful if applicants could also complete Artswork’s equal opportunities monitoring form using the link provided https://forms.office.com/r/wiQksUhV4z
This is separate from your application form and not viewed by the shortlisting or interviewing panel. It is submitted anonymously and is only used for monitoring purposes.
Interview Dates
Interviews will be held on Tuesday 18 April via Zoom.
If you are successfully shortlisted the interview questions will be sent in advance to support you. If you require any further support please let us know.
We regret to say that we will not be in a position to provide feedback to candidates who have not been shortlisted. Thank you for your interest in this post.
Job Types: Part-time, Permanent
Part-time hours: 21 per week
Salary: £21,800.00 per year
Benefits:
- Employee discount
- Paid volunteer time
- Sick pay
- Wellness programme
- Work from home
Schedule:
- Monday to Friday
Education:
- GCSE or equivalent (preferred)
Work Location: Remote
Application deadline: 31/03/2023
Reference ID: Careers Marketing, Sales and Administration
