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We have an exciting opportunity for a Business Support Officer to join the team here at Culdrose. Working within the Corporate Services Department this role will work across the air station, providing support to line managers in aspects of recruitment, as well as administrative support in SharePoint as well as Executive administration.

Does this sound of interest to you? If so, we would love to hear from you.

The primary role of the Business Support Officer is to provide high level administration support to Culdrose, as directed by the Corporate Services Business Manager and Corporate Services Deputy Business Manager within the Corporate Services Team.

The role is accountable to the Corporate Services Deputy Business Manager for providing a streamlined, efficient and effective civil service recruitment and executive support service.

The primary role of the Business Support Officer is to provide high level administration support to Culdrose, as directed by the Corporate Services Business Manager and Corporate Services Deputy Business Manager within the Corporate Services Team.

Duties to include: supporting recruiting managers across Culdrose in all matters pertaining to the Civil Service workforce recruitment:-

• Support on recruiting processes, including any guidance and assistance with vacancy administration on Civil Service Jobs – to include (but not limited to):
• Creating and publishing adverts
• Arrangement of interviews and interview preparation
• Supporting with onboarding of staff
• Ensure the centralised SharePoint site for ToRs (job descriptions) is up to date
• Supporting line managers in ensuring ToRs are reviewed annually and in accordance with procedure
• To ensure CS staff structure is up to date and accessible
• To produce monthly mandatory training spreadsheet and work with Civil Service colleagues to make sure training is up to date
• Own the Civil Service ‘welcome pack’ for new staff, working with other departments and sections on keeping it updated
• Maintain and update the Civil Service vacancy spreadsheet
• Support line managers is making changes to MyHR
• Secretariat duties in support of formal meetings/hearings as required
• Administration of In Year Reward and Thank You Schemes.

Administrative duties to include (but not limited to):

• Administration of Temporary Memoranda (TMs), Standard Operating Procedures (SOPs), Culdrose Standing Orders (CSOs).
• Receive and distribute VTMs
• General administrative support to colleagues (i.e. organising meetings, booking rooms, meeting room prep etc.)
• Act as secretary, under the direction of the meeting Chair, with responsibility for planning, coordinating and updating actions and decisions logs as appropriate for some weekly/fortnightly/monthly meetings.
• Work with the Information Management Team in supporting with any appropriate level sharepoint site administration

Carry out any other tasks as reasonably requested for the level by the Corporate Services Business Manager.

Experience:

• Experience working in an administrative role
• Experience of use of MS Teams
• Experience using MS Office to a high standard
• Experience working with managers at all levels

Strengths:

• Ability to self-manage, work on own initiative but works well as part of a team
• Excellent organisational skills and working to deadlines
• Excellent attention to detail
• Maintaining confidentiality

Technical:

• Proficient use of MS Office to a high standard (especially Word and Excel)

We'll assess you against these behaviours during the selection process:

• Leadership
• Communicating and Influencing
• Managing a Quality Service
• Delivering at Pace
• Changing and Improving
• Working Together

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%

Other benefits for Navy Command civil servants include:

• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service.
• Personal and professional development
• Alternate working patterns for many roles
• Access to a confidential, professional support service
• Discount Schemes
• Bicycle/season ticket loans
• Enhanced, paternity, paternity and adoption leave
• Special paid leave to volunteer up to 6 days a year

We also offer an impressive range of on-site facilities including a gym, cinema, a children’s nursery, and parking.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Please note, expenses incurred for travel to interviews will not be reimbursed.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

Job contact :

Name :
Tyra Fox
Email :
[email protected]

Recruitment team :

Email :
[email protected]