Business Support Coordinator - Guildford

Business Support Coordinator - Guildford Guildford, England

Knight Frank
Full Time Guildford, England 23834 - 27750 GBP ANNUAL Today
Job description

Reference No
28409

Title
Business Support Coordinator - Guildford

Type
Permanent

Salary Range
Competitive

Division
Residential

Sub Division
Country Business

Department
Guildford (10000117)

Location
Guildford


The Country Residential sales division are looking to recruit a Business Support Coordinator to assist with sales administration in the Guildford office. You will report into the Office Head, Tim Harriss with day-to-day input from the Operations Coordinator.

Responsibilities:

Customer Experience

  • Greet customers in a polite and welcoming manner as the initial point of contact upon entering the office.
  • Assist customers and offer refreshments
  • Promptly answer incoming telephone calls
  • Take accurate messages and assist with enquiries wherever possible
  • Provide keys to contractors
  • Maintain a tidy office and reception area
  • Prepare the boardroom for meetings when required
  • Refer clients to a wide range of KF services including Commercial and the Global network

Sales administration

Work with Operations teams to provide a high level of support within agreed timeframes to Office Head and office team, to include:

Property listings:

  • Create new property activity records
  • Order land registry title checks
  • Register new instructions
  • Create template letters and forms
  • Organise and book in viewings liaising with clients

Best Practice:

  • Follow & adhere to all internal and external compliance & best practise measures and procedures
  • Maintain the office brochure drawer and cupboards
  • Manage CDD process for clients and counterparties
  • Liaise with clients to obtain necessary documents prior
    to marketing
  • Ensure correct naming conventions are used on all property files
  • G:drive organisation and maintenance
  • Ensure office compliance and drive audit pass rate improvements

General:

    • Demonstrate competence in all KF systems (Working Life, Hub, Global Life, Power BI, Audit centre, etc)
    • To be main office contact on a Saturday working from 9:00 – 14:00, working alongside one other member of staff
    • Dealing with all enquiries from the general public

Information Security

  • Display knowledge of ISO regulations and implement in office working alongside your Operations Coordinator
  • Ensure clear desk & clear screen policies are followed
  • Follow storage & archive protocols
  • Ensure confidential files are treated correctly
  • Display knowledge of GDPR regulations

Particular Aptitudes/Skills Required

  • Prior experience in a business support, administration or front of house role preferred but not required
  • Flexibility, adaptability and a co-operative attitude
  • Excellent standard of English grammar and spelling
  • Calm under pressure
  • Diligent and efficient
  • Attention to detail
  • Self-motivated
  • Team player

#LI-SO1

#1

Business Support Coordinator - Guildford
Knight Frank

www.knightfrank.com
London, United Kingdom
William Beardmore-Gray
$100 to $500 million (USD)
10000+ Employees
Company - Private
Real Estate
1896
Related Jobs

All Related Listed jobs

Picking Controller
SoundHR LTD Stevenage, England 25000 GBP ANNUAL Today

Oversee and control the Picking process & preparing of all orders, stock counts, some rework of products, managing the team and the order processing and general

Receptionist
York and Scarborough Teaching Hospitals NHS Foundation Trust York, England 20270 - 21318 GBP ANNUAL Today

Would you be interested in an administrative career within the NHS? Are you looking for a role where you can make a difference to patient's experience? Do

Staff Nurse - Haemodialysis
Guy's and St Thomas' NHS Foundation Trust London Today

Registered Nurses required at Borough Kidney Treatment Centre (BKTC) Have you considered a career in kidney care? Our dialysis team is currently recruiting band 5 nurses. You will have experience in...

Kitchen staff / 6402 - The White Hart, Aylesbury
J D Wetherspoon plc Aylesbury, England 10.25 GBP HOURLY Today

At a glance, your role is to deliver excellent customer service to make hungry and thirsty customers happy! A 50% discount on food and soft drinks, when working

driver
W.S.Dennison Ltd Antrim, Northern Ireland 24960 - GBP HOURLY Today

W.S.Dennison are market leaders in the 2-person home delivery service in Ireland and are looking for a friendly, hardworking crew member to drive...