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Business Support Coordinator

Cambridge, UK

Competitive Salary & Benefits

Be empowered to be innovative and creative where difference is valued

Join a place built on innovation and creativity. Where different views and perspectives are welcomed and valued. An environment that champions inclusion, and teams that reflect the diversity of the communities that we serve.

The setup: An exciting bioscience hotspot, Cambridge is home to one of AstraZeneca’s three strategic, global R&D Centres, alongside Gothenburg and Gaithersburg. Over 3,600 employees are based in Cambridge. Our offices are internationally renowned for attracting high performers, including several Nobel prize winners.

Be encouraged and supported to think creatively in our dynamic environment. Here we are free from fear of failure, free to ask the right questions and make bold decisions.

The Business Development team sits within the Cambridge Site Operations function in Biopharm R&D, AstraZeneca. Our focus is to enable smooth site operations across the UK through strategic workstreams, innovative data processes, continuity planning, business critical finance management and administrative support.

We require a new Business Support Co-ordinator to join our existing Business Support team. As we continue to consolidate our footprint in Cambridge, this role will be responsible for the delivery of a range of administrative, operational, financial and project-oriented activities to support the function. First point of contact for collaborators. The successful candidate must be organised and efficient, with a flexible approach and ability to multi-task.

What you’ll do

• Provide professional and efficient administration and project support to Site Operations and selected Leadership Teams within the function

• Support and coordinate various internal meetings including assisting with coordination of agendas, minutes, action tracking, attendance, venues and catering

• Update and maintain Site Operations records and documents in a proactive and timely manner

• Lead travel and expense arrangements for Site Operations employees and contractors, including making bookings for flights, taxis and hotels, and processing expenses in a compliant and timely manner in line with AZ Policy

• Assist with creating engaging and insightful content for the function e.g. presentations, newsletters and ‘Facebook for Workplace’ posts

• Support and coordinate new starter onboarding and recruitment activities in Site Operations

• Support and coordinate Site Operations engagement including townhalls meetings, team building, learning and development sessions and off site meetings and events

• Ad-hoc project and event support for various workstreams in Site Operations e.g. IT systems, company events, improvement projects etc

• Where appropriate, take ownership and lead on the above activities, proactively suggesting and driving process improvements where you see opportunities to do so

Finance

• Develop expertise in our finance systems (Coupa, SAP) and provide general assistance and guidance to the function

• Proactively co-manage the Site Operations Finance Mailbox, ensuring that queries and requests are picked up in a timely manner

• Raise purchase orders and handle invoices, including status tracking, payment reconciliation, keeping trackers updated and collaborating closely with vendors and customers

• Where more complex finance queries may arise, demonstrate excellent problem solving skills and approach the task with an improvement mentality;

• Support year-end management of finance and site cost reconciliations including professional communication with vendors

• Produce various reports that meet quality standards, providing interpretation of data where needed

Essential Criteria

• Previous administration experience (ideally in an Operations environment)

• Experience of working with finance systems, raising purchase orders and handling invoices

• Ability to multi-task and prioritise effectively

• A flexible and adaptable approach, with an ability to meet changing business demands

• Excellent collaborator management (internal and external)

• Highly organised with excellent attention to detail

• Experience maintaining soft and hard copy documentation

• Experience working with cloud storage including Box, OneDrive and SharePoint

• Proficiency in the Microsoft Office suite, especially Outlook, Teams, PowerPoint, Word and Excel

Desirable Criteria

• Genuine interest and passion for exploring and using new technology and software to streamline and improve existing processes.

• Confident to challenge current ways of working where appropriate.

At AstraZeneca, we 're dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration. Always committed to lifelong learning, growth and development.

So, what’s next?

Complete your application before the below closing date.

This role is open from 12/06/2023 we welcome your application no later than 26/06/2023

Where can I find out more?

Follow AstraZeneca on LinkedIn https://www.linkedin.com/company/1603/

Follow AstraZeneca on Facebook https://www.facebook.com/astrazenecacareers/