Business Services Advisor Birmingham, England
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Job summary
DESNZ
The responsibilities for the Department for Energy Security & Net Zero for 2023 are as follows:
- Delivering security of energy supply
- Ensuring properly functioning energy markets
- Encouraging greater energy efficiency
- Seizing the opportunities of net zero to lead the world in new green industries
For 2023, our priorities are:
- Ensure security of energy supply this winter, next winter and in the longer-term – bringing down energy bills and reducing inflation.
- Ensure the UK is on track to meet its legally binding Net Zero commitments and support economic growth by significantly speeding up delivery of network infrastructure and domestic energy production.
- Improve the energy efficiency of UK homes, businesses and public sector buildings to meet the 15% demand reduction ambition.
- Deliver current schemes to support energy consumers with their bills and develop options for long-term reform to improve how the electricity market works for families and businesses.
- Seize the economic benefits of Net Zero, including the jobs and growth created through investment in new green industries.
- Pass the Energy Bill to support the emerging CCUS and hydrogen sectors; to update the governance of the energy system; and to reduce the time taken to consent offshore wind.
Our Inclusive Environment
We are building an inclusive culture to make the Department a brilliant place to work where our people feel valued, have a voice and can be their authentic selves. We value difference and diversity, not only because we believe it is the right thing to do, but because it will help us be more innovative and make better decisions.
We offer first-class flexible working benefits, excellent employee well-being support and a great pension. We are fortunate to have a range of excellent staff networks and are proud to be a Disability Confident Leader employer. We will support talented people from all backgrounds to build a career and thrive.
We actively welcome applications from anyone who shares our commitment to inclusion. We will fully support candidates with a disability or long-term condition who require adjustments in our recruitment process.
Job description
We are looking for an experienced Business Services Advisor to help provide critical recruitment, FTE control for up to 260 staff and project support for the directorate’s ongoing People Strategy.
The role will give the postholder a broad range of strategy, management, resourcing, project and delivery experience. This role will require experience handling business administration and the postholder would benefit from an understanding of the mechanics of how Government finance functions operate and must be able to get to grips quickly with the projects that underpin it.
We are looking for someone to join our diverse and inclusive team and will be confident in advising the Head of NZB Domestic Business Enabler Function.
You are likely to be a self- starter and will help lead and inspire change in a small successful team. We seek those who can champion engagement across Net Zero Buildings Domestic directorate in project, human resourcing, governance reporting and communications activity.
You will bring a real passion to the role and provide innovative ways to achieve your targets. You will be creative and positive about transforming tracking tools. We are a hardworking and creative team and welcome those who can bring energy and confidence to the directorate. You will enjoy flexible working with equal opportunities on offer whilst working collaboratively across numerous policy areas.
You will work towards building something better and enjoy the learning and development on offer.
Would you like to join to our diverse and inclusive team?
The role is based in the Net Zero Buildings Domestic directorate (NZB-D) which is part of Net Zero Buildings and Industry.
NZB-D enjoys a versatile project-based environment where each member of the team is responsible for delivering one or more objectives, often working closely with colleagues across the Directorate and more widely across BEIS. We operate a flexible resourcing model, which means that individual roles and responsibilities can be varied over time if the Directorate priorities change.
The NZB-D Directorate is supported by a number of specialists, so you will have the opportunity to work in a cross-functional team involving economists, scientists, lawyers, consumer insight and industry experts and statisticians.
Person specification
- Setting up recruitment campaigns to fill vacancies across the directorate. This involves drafting job adverts, requesting the necessary approvals, organising sift and interview panels.
- Supporting with onboarding new staff including IT, passes, payroll.
- Maintaining & updating FTE staff tracker.
- Leading on directorate wide corporate and HR commissions.
- Create and update directorate organograms.
- Support in cross-directorate co-ordination of corporate requests and all communications, briefing and correspondence.
- Support on FTE control for projects and workforce planning.
- Support on improving reporting processes.
- Support on Business Planning and Business Continuity.
- Support embedding processes to assist the SMT in ways of working and prioritisation of activities and resources.
- Support on HR Reporting and Governance arrangements.
- Support on delivery work for the People Strategy and annual People Plans, working closely with the SEO People Capability Officer and liaising across the Net Zero Buildings Portfolio.
Skills and Experience
Essential criteria
- Experience of business administration.
- Experience of Project Management or Delivery, in any sector of the economy.
- Excellent written and verbal communications skills, and able to communicate complex matters to different audiences. Able to provide clear, accurate and quality information.
- Ability to create and design process improvements.
- A self-starter who can quickly adapt to the fast-paced nature of the role and work with autonomy.
- Well organised, and capable of managing competing priorities.
- Confident working with senior members of staff.
- Ability to weigh up sources of evidence in order to formulate pragmatic options.
Desirable criteria
- Experience of HR reporting and recruitment processes, workforce planning, and FTE controls.
- Experience in recruitment for large scale projects.
Behaviours
We'll assess you against these behaviours during the selection process:
- Delivering at Pace
- Managing a Quality Service
- Working Together
Benefits
BEIS offers a competitive mix of benefits including:
A culture of flexible working, such as job sharing, homeworking and compressed hours.
Automatic enrolment into the Civil Service Pension Scheme, with an average employer contribution of 27%.
A minimum of 25 days of paid annual leave, increasing by 1 day per year up to a maximum of 30.
An extensive range of learning & professional development opportunities, which all staff are actively encouraged to pursue.
Access to a range of retail, travel and lifestyle employee discounts.
A hybrid office/home based working model where staff will spend a norm of 40-60% of their time in the office (minimum of 40%) over a month with flex dependent on balancing business and individual need (from September 2021, depending on how the public health guidance evolves).
Things you need to know
Selection process details
As part of the application process you will be asked to complete a CV and personal statement. Further details around what this will entail are listed on the application form.
Please use your personal statement (in no more than 750 words) to demonstrate how your experience aligns to role.
Applications will be sifted on CV and Personal Statement.
In the event of a large number of applicants, applications will be sifted on the CV. Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview.
The interview will consist of behaviour questions.
Expected Timeline subject to change
Sift dates: w/c 22nd May 2023
Interview dates: w/c 29th May 2023
Interview Location: MS Teams.
Candidates are asked to note the above timetable, exercising flexibility through the recruitment and selection process.
Further Information
Existing BEIS recruitment campaigns are continuing as usual, but candidates should be aware that following the Government’s announcement on the changes to some civil service departments, roles may be subject to the machinery of government moves and will ultimately be located in one of the new departments. We will provide more information if you are selected for a role. This work remains of high importance to the civil service, and we thank you for your continued interest.
Reasonable Adjustment
If a disabled person is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
- Contact Government Recruitment Service via [email protected] as soon as possible before the closing date to discuss your needs.
- Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.
We are proud to be a disability confident leader, more information about the Disability Confident Scheme (DCS) and some examples of adjustments that BEIS offers to disabled candidates and candidates with long-term health conditions during our recruitment process can be found in our candidate guidance document. A plain text version of the guidance is also available.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
If successful and transferring from another Government Department a criminal record check may be carried out.
New entrants are expected to join on the minimum of the pay band.
A location based reserve list of successful candidates will be kept for 12 months. Should another role become available within that period you may be offered this position.
Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.
Any move to Department for Business, Energy and Industrial Strategy from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility https://www.childcarechoices.gov.uk
BEIS does not normally offer full home working (i.e. working at home); but we do offer a variety of flexible working options (including occasionally working from home).
BEIS cannot offer Visa sponsorship to candidates through this campaign. BEIS holds a Visa sponsorship licence but this can only be used for certain roles and this campaign does not qualify.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service / Disclosure Scotland on your behalf. However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing [email protected] stating the job reference number in the subject heading.
For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email [email protected]
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
BEIS wants to be accessible for all, and this includes offering assistance to attend interviews. The offer is targeted toward those from a lower socio-economic background, or who struggle to cover the cost of attending an interview. Please see the attached guidance document at the bottom of this Civil Service Jobs advert. Embedded in the document on page 5, are 2 documents that must be completed and returned to the email addresses listed on the forms to claim an expenses payment. If you have any issues accessing these documents please contact us at [email protected]
Feedback
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
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