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Job description

SUMMARY

Reporting to the Board of Directors (Owners), the Business Manager is responsible for the day-to-day business operations including Financial Administration, Human Resources/Payroll Administration, Health & Safety, Procurement and management of all office administrative activities to support, enhance and maintain efficient operations of the business. The Business Manager will oversee and be accountable for the administrative, financial, and risk management operations of the company.

OBJECTIVES OF THIS ROLE

The Business Manager will be responsible for all aspects of financial reporting, preparation of fiscal and cash requirement forecasts, verification of MPCI's debt capacity and obligations, day-to-day management of MPCI's budgeting and variance analysis functions and the contracting of and procurement of all raw materials. This individual will provide strategic financial advice and expertise to assigned business areas and ensure all external financial reporting obligations to various Provincial/Federal partners, Board of Directors and/or auditors are completed and submitted within expected deadlines.

KEY RESPONSIBILITIES

Financial Accountability and Control:

• Prepare annual budget and monthly financial reports for the Board of Directors, ensuring that reports align with approved policies, procedures and budgets requirements of MPCI.
• Maintain financial control by reviewing regular variance analysis and year-end forecasting. Report any deviations as per MPCI’s policy to the Board of Directors.
• Compare budget analysis and adjust spending as required throughout the year to maintain MPCI's compliance with approved budget agreements with bank covenants and/or any terms and conditions required for operations.
• Provide coordination, direction and advice to the Board of Directors regarding completion and analysis of budgets, forecast(s), variance reports, year-end closes, cost allocations and revenue recognition in adherence to MPCI's financial policies.
• Identify deficiencies, opportunities for enhancements and makes recommendations on accounting and financial policies, procedures and controls consistent with MPCI's regulatory obligations.
• Approving and authorizing payment of all accounts involving MPCI, ensuring all purchases and payments are conducted in accordance with the company’s purchasing policy/procedures
• Prepares fiscal year-end information for auditors as required.
• Manage the bookkeeping function, using the QuickBooks Online Package, including the maintenance of the general ledger, accounts payable, accounts receivable and payroll.
• Summarize receivables by maintaining invoice accounts, coordinating monthly transfer to accounts receivables, verifying totals, and preparing reconciliation reports.
• Prepare wire transfers through an electronic banking platform related to bill payments and/or payroll.
• Resolves customer accounts by examining payment plans, payment history and determine whether collections procedures are to be actioned on delinquent accounts.
• Negotiate renewal contracts with outside vendors such as; Insurance brokers, benefit policy providers, and/or re-negotiate financial terms with banks and/or suppliers.
• Attends MPCI’s Board of Directors (Owners) meetings and record and maintain minutes of the meeting.
• Coordinate MPCI's annual budget cycle including budget preparation, variance analysis, fiscal forecast(s) and a five-year capital budget forecast. Track all budget changes and record and analyze their financial impacts.
• Performs audits of accounting data as directed by the Board of Directors and initiate corrective action when irregularities are found in accounting and administrative procedures and follow-up to confirm compliance.
• Develop and maintain contact with Municipal, Provincial and Federal agencies in order to identify optimal non-tax revenue opportunities.
• Establish strategic partnerships and collaborations with community-based organizations and businesses.
• Research to recommend grants and/or subsidies.
• Conduct monthly bank reconciliations reports.
• Maintain all commodity spreadsheets.
• Other Financial Duties may be assigned.

Payroll & Administrative Duties:

• Bi-weekly Payroll processing administration – collect and review all time sheets, accurate recording, input and processing remittances.
• Provides required documentation for Custom Broker on imports and coordinate with department regarding the booking of delivery times.
• Assist with administrative functions such as records management, ordering of office supplies, compile cheque runs and bank deposits.
• First point of contact for incoming calls, in-person arrivals, employee inquiries, and general information requests.
• Liaise with customers and service providers and facilitate the successful deliveries to and from North American and European destinations.
• Responsible to administer all benefit programs as offered by MPCI., and is the main liaison between the benefit provider and MPC Inc.
• Handle all aspects of benefits administration; prepare benefit packages for new hires, ensure all eligible employees are enrolled according to benefit policy and respond to all benefit inquiries in a timely manner.
• Responsible for all aspects of full-cycle recruitment including; internal and external job postings, scheduling of interviews, preparing interview questions, and records management.
• Responsible for new hire orientation packages, entry of data related to new employee information into appropriate payroll and HR systems (on-boarding of all new employees).
• Maintains confidentiality of employee records and confidentiality of customers and client’s information as per MPCI’s internal policies/procedures
• Attendance management, track and maintain, vacation, sick time status for all employees.
• Maintain the Temporary Foreign Worker program for migrant workers and lead in the LMIA program application and renewal process.
• Other Payroll & Administrative duties may be assigned.

Health & Safety:

• Responsible for WSIB claims management administration/filing. Coordinate communication between injured workers, medical professionals, the Workplace Safety and Insurance Board.
• Attend Joint Health and Safety committee meetings, review and file JHSCs meeting minutes, and ensure compliance with the legislated requirements under the OHSA.
• Update health & safety training matrix to ensure all training programs and staff training is up-to-date.
• Provide health and safety orientation for new employees.
• Other Health & Safety duties may be assigned.

4. QUALIFICATIONS & EXPERIENCE

Qualifications

• University degree from an accredited post-secondary institution in a relevant discipline or acceptable combination of education and experience necessary to fulfil the requirements
• A minimum of 3-5 years’ experience in a financial environment with relevant accounting experience.
• Chartered Professional Accountant in good standing with the Ontario institute would be an asset.
• Knowledge of finance, accounting, budgeting, and cost control principles as well as provincial, and federal financial regulations.
• Valid driver's license with reliable vehicle.

Experience

• Experience managing staff, financial resources and implementing related operational control and reporting systems.
• Previous experience working in the agricultural/farming sector would be considered an asset.
• A thorough understanding of all requirements working with a Board of Directors and private investors.
• Sound judgement, analytical skills, diplomacy and written communication skills to effectively deal with all levels of staff.
• Demonstrated tact and ability to conduct negotiations with individuals, private and public business contracts.
• Demonstrated expertise in the application of MS suite of products (Outlook, Work, Excel).
• Proficient in QuickBooks.

5. PHYSICAL REQUIREMENTS & WORK ENVIRONMENT

• Typical office environment and warehouse facility.
• Business hours are form 8:00 am. To 4:00 pm Monday through to Friday.
• This position may require working outside of regular hours from time to time.
• Steel toed CSA approved work boots is required.
• Overtime may be required from time to time.

Benefits:

• Vacation & paid time off
• Work from home opportunities
• Dental care
• On-site parking
• Extended health care

Job Types: Full-time, Permanent

Salary: $60,000.00-$80,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Ingersoll, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person