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Job description

We have an excellent opportunity for a Business Administrator to take up a position within our Manchester Office. The successful candidate will be facilitating office organisation and communication by performing administrative duties.

The Role: Business Administrator

Hours: 37.5 hours per week Monday to Friday.

Location: Manchester

Salary: Competitive

Why work for MHA Moore and Smalley?

• We are a top 50 award winning professional services firm
• Part of a national and international network of firms with global opportunities
• Clear career opportunities and progression paths
• Pay progression linked to role development
• We have an excellent reputation for training staff in a friendly and welcoming environment
• Focus on work/life balance – flexible working patterns/locations
• We are accredited “Investors in People”
• Great social life and involvement in community and charitable initiatives
• Popular staff social club with events throughout the year
• A diverse work family
• Benefits package including: pension scheme, life assurance, flexible benefits (such as options to buy/sell annual leave, cycle to work scheme and dental insurance)

The Role

• Providing administration support including the typing of file notes, letters and other correspondence
• Completing all tasks in a timely manner, within agreed SLA’s and dealing with urgent matters as they arise
• Assisting with the preparation and sending of accounts to clients
• Keeping computer databases up to date
• Interacting with clients either on the phone, in person or via email
• Answering phones and dealing with queries
• Making travel arrangements for employees
• Preparing documents by printing, copying, and binding
• Filing, scanning, photocopying and archiving
• Organising meetings with clients
• Providing basic PA support / Diary management including scheduling meetings, evaluating and allocating travel time and other time allocations as necessary
• Provide regular support to the partners and teams on departmental projects and reports
• Ad hoc assistance to team members as required
• Providing front of house assistance and attendance at offices as required
• Assist with the set-up of new clients, produce engagement letters and set up new files
• Continually seek opportunities to improve processes, linking with wider service line efficiency projects
• Share best practice and tips to help others in the Firm’s wider Business Administration Team work more efficiently, making best use of technology.
• Providing contingency cover across the Firm when necessary
• Complying and championing our firm’s Missions, Vision and Values

This list of responsibilities is not an exhaustive list of duties, and the postholder will be required to undertake another reasonable duties as discussed and directed by their line manager.

Experience, Skills and Qualifications required

• Strong administration, organisational and prioritisation skills with the ability to manage time efficiently
• Strong communication skills with proven ability to listen to the needs of the business
• Good understanding of MS office (specifically, Outlook, Word and Excel)
• Strong numeracy and literacy skills
• Ability to maintain effective working relationships with clients, Partners, colleagues and staff
• .Professional telephone and personal manner
• Able to demonstrate initiative.
• Good standard of general education in Maths and English.
• Excellent attention to detail.

Job Type: Full-time

Salary: £21,000.00-£22,000.00 per year

Schedule:

• Monday to Friday

Work Location: Hybrid remote in MANCHESTER