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Job Title: Business Administrator Apprentice

Apprenticeship Qualification: Business Admin Level 3

About The Employer:

Working at SWARCO means helping to shape the future of mobility. Our Intelligent Transport Solutions take road users to their destinations – worldwide.

With five decades of experience in the industry, SWARCO supports the growing mobility needs of society with turnkey systems and solutions in road marking, urban and interurban traffic control, parking, public transport, detection, info mobility and energy-efficient, LED-based signalling and lighting technology. The Group consists of roughly 70 companies in 24 countries with a total staff of nearly 2500 employees and annual revenues of almost half a billion Euro.

In the UK we work across:

• E-Mobility & Electric Vehicle Charging with eVolt
• Intelligent Digital Signage including VMS, VAS and Guidance with SWARCO Traffic
• Traffic Management and lighting solutions
• Parking and Access with APT Skidata
• Passively Safe sign infrastructure with SignPost Solutions

About the Role (Brief Overview):

A supporting role to SWARCO UK & Ireland Ltd and SWARCOUK QHSSE departments for the administration and effective operation of all QHSSE (Quality, Health, Safety, Security & Environment) management systems.

And Day to Day? …. You will be Responsible for:

• General – First point of contact and monitoring of email inbox queries and support with minute taking and distribution of minutes as required at Health & Safety committee meetings.
• Equipment – Assist in updating registers with new equipment / calibrated items, ensure appropriate records including certificates and photographs are uploaded to the IMS (information management system).
• Supplier/Sub Contractor Database – Database upload of Supply Chain Questionnaires and ongoing monitoring for expired insurances, annual questionnaires. Communication with suppliers as appropriate to gain updated information.
• KPI Dashboards – Updating Compliance KPI’s, such as; accident frequency rates, accident records, near miss, event log, fuel analysis, carbon footprint, power analysis, packaging, waste reports etc. with timely submission of key data to the QHSSE Barometer of Culture (BoC) for communication and publish to the wider company.
• Document control – Assist in documentation version control across all departments ensuring they’re in the correct SWARCO template and support in maintaining the correct version control including production and registering of new company document templates and registering and review of external documentation.
• Accident & Incident reporting – Updating the company accident and incident log and uploading supporting records following review. Monitoring the system and informing report owners of pending/overdue deadlines. Supporting the QHSSE Business Partners with closure of events.
• Peoplesafe – Management and reporting of the company lone working application Peoplesafe. issuing reports and acting as first point of contact for user support.

Skills Required:

• Communication skills
• IT Skills
• Attention to detail
• Organisation skills
• Administrative skills
• Analytical skills
• Full driving licence

Minimum Qualifications Required:

• GCSE – English and Maths (Grade C or above)

And the Long-Term Opportunities?

As with any apprenticeship opportunity – if you prove yourself to be a valuable member of the team there is a strong chance of a permanent post within the business.

Company Benefits:

As well as providing a competitive salary and benefits package, we actively run employee opinion surveys as part of our drive to provide a comfortable and supportive working environment. We will support your development and you will also receive:

• 25 days holiday with bank holidays in addition
• Employee discount portal
• Employer pension contributions
• Employee Assistance Programme
• Life assurance