Billing Clerk Nottingham, England
Job description
Vacancy details
Billing Clerk - Finance
At Browne Jacobson, we’ve always worked across business and society, and this expertise sets us apart. Social and environmental impact are at the top of our business agenda. We champion fairness, make the complex simple and forge connections between clients to find creative solutions. This is how we improve outcomes for every person, community and business we serve.
With offices in Birmingham, Dublin, Exeter, London, Manchester, Nottingham and Cardiff, we’re a UK & I based law firm with an international reach. Our sectors include: health; real estate and construction; education; energy and infrastructure; financial services; government; insurance; manufacturing and industrials; and retail, consumer and logistics.
We nurture talent at all levels and from every background and celebrate what makes people individuals. Law needs all voices to reflect the society it serves and we’re working towards social mobility, diversity and inclusion in our firm - and our profession. We strive to create meaningful personal and professional development opportunities and offer flexible working in support of a good work-life balance. We focus on wellbeing and individuality, so that all our people can thrive.
Why is this role important and how does it fit into the team, department and wider firm?
As a Billing Clerk you will be a member of the Finance team responsible for the day to day checking and accurate and timely processing of the firm’s bills in accordance with the Solicitor’s Accounts Rules, and the firm’s and the client’s procedures. The billing clerk will act as a key liaison with nominated partners and fee earners to provide specialist knowledge to assist in the preparation of bills.
What does the role actually involve?
- Work under direction from the Invoicing Team Leader
- Prepare client bills using information obtained from the fee earners using the appropriate case management system
- Ensuring that bills and credit notes are properly drawn up, give the appropriate amount of detail, are calculated correctly and are in accordance with information held on the work in progress ledger.
- Querying errors on bills with partners, fee earners and their secretaries, as appropriate, with a view to getting the errors corrected and obtaining any further information which is required to process the bill correctly.
- Processing work in progress write offs, inter matter work in progress transfers and matter closures.
- Dealing with billing queries from partners, fee earners and the support teams as necessary.
- Using the Firm’s practice management system to assist partners, fee earners and their support teams to produce more timely and accurate bills.
- Assisting in the preparation of information to enable matter group bills to be prepared.
- Assisting in the processing of other types of financial transactions within the Finance department as required.
- Challenging and maintaining special billing rates agreed with clients.
What technical skills are required for someone to be successful and enjoy the role?
- Must be IT literate and have good keyboard skills – experience of Excel and Word is essential
- Experience of using finance systems is essential.
- Will be an experienced and numerate data input clerk, used to dealing with large volumes of data.
- Must possess a good telephone manner
- Must be able to conduct themselves appropriately in an open plan office environment
- Must be numerate, methodical and accurate and have attention to detail
Who would be a good fit for this role?
As part of the Finance team, you would be expected to have the following skills and experience:
- Must possess a ‘can-do’ attitude and be able to pick up new processes quickly and efficiently
- Ability to work in a logical and methodical manner
- A robust approach to relationships and interactions with colleagues and a positive team spirit is essential
- Ability to build effective and engaging relationships across the immediate team
- The finance department is often a lively and pressurised environment and the job holder should recognise and respond positively to this as appropriate.
- The ability to work quickly and accurately and adhere to deadlines
- Flexibility in your approach to work as we often see spikes in work volumes around certain times in our financial calendar
