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Moffatt & Nichol specializes in large complex waterfront infrastructure projects and is recognized as one of the worldwide leaders in this field. We are actively looking for a Billing Analyst with AEC industry experience to join our billing team. The billing analyst will facilitate and lead billing team efforts. They will work with both internal and external clients to design, implement, standardize, and streamline policies and procedures. Majority of client work is infrastructure engineering consulting. The right candidate can work remotely but needs to be located near any of our offices in Pennsylvania, Maryland, Virginia, North Carolina, Georgia, Florida, Alabama, Louisiana, or Texas.

Moffatt & Nichol is a leading U.S.-based global infrastructure advisor specializing in the planning and design of facilities that shape and serve our coastlines, harbors and rivers, as well as an innovator in the transportation complexities associated with the movement of freight. The firm is currently ranked Engineering News Record #1 for Marine & Port Facilities and Top 20 for Transportation.

Moffatt & Nichol's professional staff includes engineers, planners, and scientists who serve our global client base from offices in Europe, North America, Latin America, and the Pacific Rim. The firm provides clients worldwide with customized service and a level of excellence that have become the firm’s hallmark in several primary practice areas – ports and harbors; coastal, environmental and water resources; urban waterfronts and marinas; transportation, bridges and rail; inspection and rehabilitation; and energy.

Duties and responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Ensure invoices are created correctly following the customer requirements
• Review financial section of contracts to ensure invoices are set up in accordance with contract requirements
• Develop and Document Billing Standard Operating Procedures (SOPs) in alignment with M&N best practices and ensure effective support
• Partner with Project Financial Analyst (PFA) team in regard to resolving issues, coordinate efforts and follow up on action items as discussed in the monthly biller meetings
• Review top unbilled and AR projects on a monthly basis to ensure comments are entered/updated and follow up on status
• Respond to audit requests to confirm the billing group is in compliance
• Backup to PFA for Project Manager and Business Unit Leader questions and specific needs (i.e. run reports, open and close projects, research/resolve financial questions, suggest improvements, etc)
• Conducts contract closeout billing - maintaining/analyzing, and project unbilled
• Prepare project invoices and finalize with project management team
• Discuss billing issues with the project managers and/or clients
• Work closely with Project Financial Analyst and accounting staff
  • Review and analyzes financial health of projects
  • Identifies and resolves any project billing (AR or unbilled) issues
  • Days Sales Outstanding (DSO)
  • Retainer Review and Process
  • AR Collection
  • Bad Debit write-off/credit
  • Others as required
• Serve as centralized point of contact with other departments related to issues associated to the billing group such as new software, new procedures or processes
  • Train and mentor new billing specialist
  • Support team with exception billing issues
  • Assist billers with questions or project billing setups
  • Schedule training sessions as needed
  • Responsible for coordinating backup biller for staff

Other duties:

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications:

• Bachelor’s Degree in accounting and/or finance; required
• 7 - 10 years’ experience in engineering consulting, construction, or architecture industry; required
• 5+ years of recent experience in billing in ERP System like BST; required
• Minimum of 2-3 years in billing of Navy/SeaPort-E contracts
• Must have CPFF, FFP and T&M style invoice experience
• Defense Contract Acquisition Agency (DCAA) / Federal Acquisition Regulation (FAR) requirements is a must.
• Project Setup experience
• Federal/DOD contracts experience
• WAWF (Wide Area Work Force) experience
• Has billed contract with Multiple CLIN/SLIN/ACRN's on one invoice
• Able to maintain AR and collection calls
• Advanced experience level using Deltek/CostPoint and Deltek/Cognos
• Understanding and able to explain unbilled
• Ability to work independently with short/tight deadlines
• Good with communicating with internal, external customers, and co-workers
• Strong in Excel, Word, Outlook and Concur
• Excellent written communication, interpersonal, problem-solving, analytical, mathematical, and organizational skills.
• Ability to work well alone and as part of a team.
• Good understand the cause and effect of all billing processes to the project financials and company
• Good understand billing terms for Cost Plus, Time & Material and Fixed Price contracts
• All new hires will be required to successfully complete and pass a pre-employment (post offer) background check in compliance with NIST 800-171
• Moffatt & Nichol uses E-Verify and employment is contingent upon the legal ability to obtain employment in the U.S. and to present the required documentation at hire

Working conditions:

General office setting.

Physical requirements:

Ability to use standard office equipment. Sits for a prolonged period of time. Travel not required. On occasion may travel to another office within 20 miles radius.

Moffatt & Nichol’s EEO Statement:

As a global business, Moffatt & Nichol relies on diversity of culture and thought to deliver on our goal of Creative People, Practical Solutions® serving our client needs, and ensures nondiscrimination in all activities in accordance with Title VII of the Civil Rights Act of 1964. We continuously seek talented, qualified employees in our world-wide operations regardless of race, color, sex/gender, including gender identity and expression, sexual orientation, pregnancy, national origin, religion, disability, age, marital status, citizen status, protected veteran status, or any other protected classification under country or local law. Moffatt & Nichol is proud to be an Equal Employment Opportunity/ Affirmative Action Employer/ Federal Contractor desiring priority referrals of all protected veterans for job openings.

EEO is the LAW

If you need more information or require special assistance for persons with disabilities or limited English proficiency, please contact Human Resources at (562) 590-6500 or TTY/TDD users please call 711.