Bid Coordinator - North East & Yorkshire
Job description
Note for Recruitment Agencies:
We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release.
We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable – please direct all queries to the relevant Resourcing Partner.
Bid Coordinator
Gateshead or Leeds
An opportunity has arisen for a Bid Coordinator to join the team at Galliford Try.
We have a challenging yet exciting opportunity available in the North East & Yorkshire business unit to be part of the Work winning team, working alongside, Bid Managers, Estimators, Bid Writers, Graphic Designers etc. The role is to co-ordinate and administer the bidding and business development functions in line with established company processes and procedures.
The candidate should have a good understanding of tender processes and possess strong interpersonal skills as the role requires working closely with a number of internal and external parties. Candidates will need to be well organised and proactive, and possess excellent communication skills. An ability to work to deadlines is essential.
What you will be doing:
- Manage receipt of all tender information from various procurement portals and other sources such as dedicated email accounts for tenders etc.
- Organise Internal meetings such as tender and pqq launch, strategy and settlement meetings.
- Setup and maintain ViewPoint document storage and distribution ensuring implementation and compliance with BMS process and procedures.
- Organise the compilation and distribution of subcontract enquiries and assist the wider team with tender returns.
- Organise subcontract meetings
- Management of Client tender documents during the preconstruction stage including amendments acknowledgement and distribution to internal bid team and external companies such as subcontractors and designers engaged by us.
- Manage Tender query process and distribute / highlight responses to team
- Update project details on Oracle Salescloud
- Assist in the preparation, compilation and management of interim and final bid submission documents
- Input and maintain information for opportunity pipeline on company CRM – Oracle Sales Cloud.
- Maintaining information Library regionally with content from submitted bids and PQQ’s including production of Project Data Sheets on award of contract, archiving of client references, cv’s, arranging and storing of photography etc.
- Inside Knowledge updates – ensuring information on regional projects is produced and maintained.
- Information gathering – collecting information from project teams including external consultants and clients.
- Assistance in organising corporate events such as industry dinners, awards dinners etc.
- Collating information and production of Awards submissions.
- Collating news for Social Media and uploading stories to Yammer.
- Communication liaison – attend Monthly Communications Calls with Group Comms.
- Input into bids and PQQ’s – collating information and production of high-quality responses.
- EOIs – collating information and production of responses such as PowerPoint presentations as well as brochures/literature for external publication.
About You:
- Excellent working knowledge of ViewPoint including establishment of file structures, workflows and security of access & use
- Excellent working knowledge of Microsoft software suite including Teams, Word, Excel, PowerPoint etc
- Good working knowledge of SharePoint and cloud based work sharing
- Use of InDesign desktop publishing package
- Working in a team or individually to prescribed timescales and tight deadlines
- Excellent communication skills both written and verbal
What We Can Offer in Return:
With an impressive order book of over £3.2 billion we are one of the industry’s leading principal contractors, affording you the opportunity to work on some of the UK’s most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment. With an ambitious strategy, we’re poised for further growth and success, so if you’re committed, talented and enthusiastic, Galliford Try is the right place for you.
We are committed to maintaining the physical and mental wellbeing of all our people, through our ‘Be Well’ programme which offers discounts on certain products, advice and support for a range of issues.
We invest in high-quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential.
Our industry is all about creating talented teams that excel in their areas of expertise. As an employer, we know you are most motivated to give your best when you feel valued and engaged.
Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office-based employees can take advantage of a wide variety of working practices, offering different amounts of structure, regularity and flexibility to suit your needs as well as those of your wider team.
Our benefits:
We put our people first and our benefits package reflects that by offering a comprehensive range of attractive options to help support your career on top of a competitive salary.
- Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays
- A wide range of corporate discounts
- Childcare vouchers
- Cycle to Work schemes
- Comprehensive pension plan
- Regular Save as You Earn share purchase scheme
- Private medical scheme options are available for all salaried employees and our employee assistance programme also provides free 24/7 support to those who need it
- Paid for yearly membership to one recognised professional association relevant to your role
About us:
Named Contractor of the Year by the Water Industry Awards, Galliford Try is one of the UK’s leading construction businesses with a vision to continuously be a people-orientated, progressive business, driven by our values to deliver lasting change for our stakeholders and the communities we work in.
Our purpose is to improve people’s lives through building the facilities and infrastructure that communities need, providing opportunities for our people to learn, grow and progress, working with our supply chain to promote the very best working practice and caring for the environment in which we work.
We do this by holding true to our values, delivering excellence for our clients and the community, being passionate about our role in providing vital services, putting integrity at the heart of our business by doing the right thing, and collaborating with our clients, supply chain and stakeholders to deliver lasting change and long-term value.
For more information on this role or to enquire about other positions available within our Building North East and Yorkshire business please contact Laura Mitchell on [email protected].
Additional Information:
Galliford Try welcomes applications from candidates who would like to work full-time, part-time and / or flexibly and this will be discussed in more detail as part of the recruitment process.
We encourage you and would be grateful if you could confirm any requirements we can reasonably fulfil to make this application a positive experience for you.
Don’t meet every requirement of the role? Studies have shown that some people are less likely to apply for jobs unless they meet every single qualification. At Galliford Try, we are committed to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every requirement of the role, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
A full job description for this role is available upon request.
Galliford Try are an equal opportunities employer and welcome applications from all sectors of the community.
Closing Date:
- #LI-LM1
