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Job summary

University Hospitals Birmingham NHS (National Health Service) Trust is a large organisation consisting of 4 acute hospitals and number of community locations.

The trusts Capital Planning and Development Team are looking to recruit an Assistant Project Manager to support the management of projects, data, and timelines as part of a developing Space Management Team. This will involve the efficient management of updating space allocation data for all buildings and ensuring all development projects are accurately informed. This will include on site investigations and completing reports for the Senior Project Manager.

This is an opportunity to be part of a growing team looking to expand its record management systems and create robust request and reporting processes, in line with current and future modernisation.

Main duties, tasks & skills required

The post holder will work in a supportive role to the Senior Project Manager to support the implementation, development and delivery of tasks related to the Space Management Team, utilising a comprehensive understanding of NHS Projects.

The Space Management Team provides support to multiple projects where the allocation of space and space information is an enabler to support service modernisation.

The prime responsibilities will be to co-ordinate and monitor activities and tasks emanating from Space Management Team and Space Planning Group.

The Assistant Project Manager will be required to build, configure, train and support users with space solutions. Therefore, the Assistant Project Manager should have a good technical awareness of space management systems, concepts, and requirements.

Work with divisional and corporate representatives to conduct investigations and develop papers in line with space allocation and utilisation principles, papers will be reviewed by Senior Project Manager.

At all times providing a high-quality service to ensure that standards are maintained and monitored to improve project outcomes, contributing to improving improved healthcare for our communities.

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

Job description

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Person specification

Qualifications

Essential

Project Management Degree or equivalent knowledge and experience gained through any combination of alternative study, employment, or voluntary work

OR

Evidence of experience in health care project management

Experience

Essential

Significant experience working with MS Office applications such as Outlook, Visio, Word and Teams

Experience of managing and communicating complex information

Experience in data recording and report production

Experience working with NHS operational and clinical management

Knowledge of space management systems

Experience of working independently and exercising judgement and decision making skills.

Ability to write and evaluate reports.

Desirable

Experience working in a healthcare setting.

Experience of developing and delivering training.

Experience with MS Applications such as PowerBI, Project and Lists

Experience with space management systems

Additional Criteria

Essential

Excellent Communication skills both verbal and written

Excellent keyboard skills ensuring accuracy.

Ability to interpret and abstract complex information.

Proven ability prioritises and organise multiple projects simultaneously.

Ability to work as a team member.

Attention to detail and accuracy.

Ability to learn new systems/processes easily.

Able to work under pressure whilst meeting deadlines and adapt to changes in demand and workload.

Time management skills.

Ability to deal professionally with enquiries.

Confidentiality and tact for dealing with people at all levels

Ability to pay attention to details where there are predictable interruptions to the work pattern.

Able to deal with stressful situations and sensitive issues.

Strong problem-solving skills

Ability to collate and articulate information from various sources

Able to adapt to use and promote key space management systems

Strong negotiation and persuasive skills

Ability to draft operational standards and procedures

Ability to develop training plans for space management systems used by the team

Change management and project management skills are required to support project activities

Ability to balance priorities and progress multiple tasks

Ability to work and complete tasks independently

IT skills relating to Microsoft Office applications including Lists, Teams and PowerBI

Flexible approach to work

Reliable

Able to travel across all UHB sites

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.