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Accountabilities

• Project Accounting – Assist with integrity of costs, revenue ledgers and transaction processing
• Financial control, Governance, segregation of duties & process flows
• General administration of finance information and data, ensuring records are maintained for an adequate period, kept securely and sufficient information is kept to meet group requirements.
• Maintenance of sound financial controls, in line with JV guidelines, ensuring that all applicable requirements can be met at all times

General Duties

• Ensure all invoices and GRNS are processed in a timely and accurate manner including VAT rates and receipts
• Manage invoice approval process so that suppliers are paid in line with their contracted Terms and Conditions.
• Maintain supplier statement reconciliations in line with the JV requirements and proactively resolve differences within the ledgers and supplier statements.
• Mentor junior members within the team, prioritising which accounts need to be worked on to ensure suppliers are paid in line with their contracted Terms and Conditions.
• Carry out regular reviews of GRN accruals to ensure costs are not duplicated in the system
• Become the main point of contact for suppliers with payment or invoice queries, deliver excellent customer service
• Responsible for query resolution for all aggregate, professional services and utility account queries with the project team
• Maintain accurate records of costs not included within the system on the invoice registers. This will assist with the monthly accruals for aggregate, agency and utility records.
• Manage requests for new bank details, ensuring compliance is met to prevent fraud
• Responsible for all urgent/manual projects to be made by the project and chasing VAT paperwork for these payments where applicable
• Running the payment reports and completing payment checks in the Project Accountant’s absence
• Assist with requests for information, back up documents for the wider team.
• Assist with internal & external audit requests
• Assist with reporting of Fair Payment Charter for all invoices relating to the accounts that they manage

Essential

• Experience in Finance
• Minimum level - Intermediate Excel skills
• Good knowledge of accounting principles and computer systems.
• Self-starter, organised, with a high level of attention to detail.
• Studying towards a recognised qualification
• Ability to work under pressure and prioritise workload to meet business deadlines & needs.
• Excellent verbal & written communication skills.

Desirable

• Experience in project based finance
• Business qualification
• Previous mentoring responsibilities

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