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Role summary:

Sanne wishes to recruit a forward thinking, articulate, self-motivated and self-reliant individual within its Corporate Services business in London. Sanne provides a range of corporate secretarial services, entity & fund management administration, tax compliance, directorship services, and general administration services mainly to investment funds and corporate vehicles.

Our clients include a number of leading financial institutions operating out of the UK. We act for institutional fund managers, global alternative asset managers and corporates. Servicing capital market debt funds, private equity structures, global real estate assets, such as commercial offices, retail and leisure, industrial and logistics, hotels, residential, development, student accommodation and care homes across a variety of structures comprising of limited partnerships, LLPs, special purpose vehicle administration and stock exchange listed companies.

It is essential that the applicant has both managerial experience as well as company secretarial knowledge to discharge the role effectively and although financial services experience is preferable, it is not a pre-requisite. The role will report to the Associate Director/Director in charge of company secretarial services in London. Sanne UK offers hybrid working.

Key responsibilities:

• Be responsible for managing a varied client portfolio including all aspects of administration & company secretarial matters, to include building a detailed understanding of client portfolios, entity specific requirements and applicable statutory regulations/requirements and act as a source of guidance to other team members;
• Preparation and implementation of customer specific procedures in relation to the governance and reporting requirements for specific client structures;
• Work with other team managers and Directors to ensure the planning, coordination and completion of all regulatory obligations and client agreed deliverables within strict deadlines for the portfolio of entities, including (where applicable): UK fund administration deliverables such as distributions, redemptions, transfers, subscriptions and closings;
• Working with the accountants to ensure financial reporting deadlines are met;
• Risk management and review on boarding of new business or AML / KYC refresh projects;
• Co-ordinate with the management team that client responsibilities are managed effectively and to agreed client, best practice, regulatory and statutory deadlines;
• Manage and supervise a number of administrators and trainee administrators who would typically be studying towards professional qualifications and oversee and review team adherence to internal policies, controls and systems, including meeting any internal deadlines;
• Primarily focused on provision of company secretarial and corporate governance services to a number of Sanne’s largest clients, principally investments fund structures;
• Be able to attend and lead client board meetings where necessary, review minutes/records prepared by administrators and trainee administrators;
• Organising board meetings to include drafting agendas, collating reports for inclusion in board packs for board meetings, managing the online portal used for maintaining client records (where required);
• Attending client board meetings and preparing accurate minutes thereafter within deadlines agreed with clients;
• Review minutes/records prepared by administrators and trainee administrators;
• Assisting with general corporate compliance including preparation of statutory returns for filing with the Companies Registry and maintenance of corporate records;
• General participation in the achievement of the service deliverables with a positive and willing attitude;
• Cash management, processing and review of bank payments;
• Lead the day to day running of UK corporate, fund and Unit Trust structures;
• Ensure daily task monitoring is undertaken for both yourself and your direct team members;
• Ensure annual reviews, compliance and risk reviews and client due diligence reviews are undertaken for all clients within portfolio;
• Ensure accurate and timely timesheet completion, monitoring of WIP; billing process, monitoring/chasing the timely settlement of invoices;
• Assist the accountants in respect of the planning and coordination of audits;
• Performing other duties as necessary to support strategic development of the client team including attending client meetings, new business pitches and input into new business proposals;
• Act as primary point of contact with clients and intermediaries such as lawyers, auditors, bankers and investment managers as required;
• Establish, build and maintain strong relationships and networks with both internal, cross jurisdictional and external contacts;
• Build key relationships with clients, ensuring the team respond swiftly to client requests and manage client expectations;
• Enhancing various client relationships on behalf of Sanne across all responsibilities.
• Responsible for all financial aspects of client relationships, including: billing process, monitoring/chasing the timely settlement of invoices. Monitoring WIP against agreed budgets and report variances to the relevant client director;
• Contribute to the overall management of the team and business;
• Initiating and implementing developments and improvements of the Sanne process including potential system strategies and jurisdiction-wide efficiencies for clients.

Skills / experience :

• Qualified or part qualified CGI (previously ICSA) or equivalent;
• Minimum 4 years’ company secretarial experience, preferably in the financial services industry;
• Working knowledge of UK Company Law and obligations specifically relating to UK companies and the Company Secretary’s role;
• Ability to communicate effectively with all levels within the business in a clear and articulate manner and an understanding of continual improvement processes;
• Ability and motivation to assimilate new skills particularly willing to learn key company secretarial competencies;
• Excellent communication, written management and organisation skills;
• Ability to prioritise and manage several tasks;
• Team oriented and ability to work on own initiative;
• Ambitious, motivated and driven;
• Ability to motivate and influence a team.
• Analytical thinking and strong attention to detail;
• Strong ethical standards and high levels of integrity;
• Ability to think objectively and demonstrate sound judgement;
• Resilience under pressure;
• Flexible thinking and ability to adapt to change;
• People management experience;
• Excellent interpersonal skills are required to develop close working relationships with colleagues and clients.

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