Assistant Facilities Manager (Contract) Malmesbury, England
Job description
Summary
About us
Dyson, whether at the headquarters in Malmesbury or globally, is growing at a rapid pace, and the estates team need to not only anticipate this growth, but also ensure that both new and existing properties are operated and maintained to the expected standard. To create this positive and progressive working environment the estates team needs strong leadership and expertise in key areas – Facilities working in collaboration with Workplace is deemed essential.
About the role
This is a key role and requires the right person to take the lead and support in ensuring all facility function are delivered effectively across our UK campus. This role will be based at Malmesbury however flexibility is required as dependant on operational demand, you will be expected to travel to any of our UK campuses. Responsible for supporting effective delivery and management of all service streams both inhouse and outsourced including but not limited to; cleaning, site services, goods in, reception and bus service provisions.
Working alongside, and in support of the other key functional leaders (workplace, building services, catering, projects and health & safety), this role requires full commitment to ensure successful operational delivery.
Key Accountabilities
Supporting the management of the day to day operations across the UK campuses ensuring the highest possible standards are delivered across all services streams
Managing service providers whilst ensuring contracts are in place to effectively support all facilities functions
To develop tenders and co-ordinate project timeframes both internally and externally with vendors / suppliers
Be the point of contact for our service providers, leading on variations in relation to service scope whilst communicating all changes to our customer
To create and update a preferred suppliers / contractors list used within facilities functions
Deliver, control and monitor small internal projects including relocations / workplace alterations
Contribute and maintain policies and processes, as well as supporting the change management process and associated SLA’s
Ensure internal resource is suitably developed ensuring operational excellence – ensure all mandatory training is scheduled accordingly by external training providers
Deputise for Senior Manager, Facilities Operations including attending meetings and providing operational updates or guidance for operational service streams
Manage budgets and CAPEX whilst being accountable for producing monthly reports
Accurately forecasting spend whilst producing business cases where needed which may need to be presented to senior stakeholders
Act as an estate’s ambassador promoting a health & safety culture across our campuses
Regularly inspect / audit health and safety issues across the UK campuses ensuring premises exceed required standards to pass both internal and external audits
Maintain action schedule of required improvements whilst monitoring progress, escalating actions when required
About you
Ability to communicate effectively at all levels including executive level, both written and in a style appropriate to the audience
Be confident and comfortable in the face of adversity and bring professionalism to your team and those around you
As a manager, have the ability to respond, prioritize and implement under pressure
Have excellent interpersonal skills; ability to build productive working relationships and influence
Have excellent analytical skills; to be able to assess problems thoroughly and drive logical conclusions
Be assertive with a readiness to press teams and suppliers to take remedial action when required
Essential qualifications and experience:
Previous experience in a similar environment and/or facilities management
SAP experience beneficial
BIFM membership preferred
Ability to deal with multiple issues, tasks and prioritise concurrently
Good analytical and problem-solving skills
Self-motivated and able to work on own initiative within a team environment
Good IT skills - proficiency with Microsoft package software
Decisive and willingness to show initiative
Benefits
Financial
Performance related bonus scheme
Competitive pension scheme
Life assurance
Discounts on Dyson machines
Free bus travel to and from campus (from Bristol, Bath, Chippenham, and Swindon)
Lifestyle
27 days’ holiday (plus bank holidays)
Free on-site lunches, fruit, and hot drinks
Free on-site sports centre, gym, hair-salon, lifestyle assist (concierge)
Ability to purchase additional holiday
A relaxed dress code
Health
Private medical insurance and dental insurance
Employee assistance programme, digital GP, prescription service, fertility treatment support
Dyson is an equal opportunity employer. We know that great minds don’t think alike, and it takes all kinds of minds to make our technology so unique. We welcome applications from all backgrounds and employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other any other dimension of diversity.
