Assistant Estate Manager Doncaster, England
Job description
Doncaster UTC
College Road
Doncaster
DN1 3BF
Advert
ASSISTANT ESTATES MANAGER, DONCSTER UTC FOR THE BRIGHTER FUTURES LEARNING PARTNERSHIP TRUST
SALARY – GRADE 7 SCALE POINT 12-20 (£24,496 - £28,371)
CONTRACT TYPE – FULL TIME 37 HOURS
START DATE –ASAP
Thank you for considering joining our trust. I am very proud to be the CEO of the Brighter Futures Learning Partnership Trust (BFLPT); it is a privilege to work with passionate, like-minded colleagues who are all focussed on delivering the best educational provision for the children and young people of Doncaster. We are a multi-academy trust serving the local needs of our community with great passion; we have a team of highly committed staff, governors, local businesses and trustees who are committed to creating and delivering a world-class trust vision.
A big vision lies at the heart of the BFLPT; excellence is at the heart of all that we do and with this in mind, we aim to be one of the highest performing and unique trusts in the country, acknowledging that every child is different. As such, our curriculum offer will be shaped to reflect the diversity of our learners and their needs if they are to excel and develop into the next generation of highly skilled learners and innovators.
Our vision is to create teaching and learning which is inspirational, challenging and relevant to the 21st century where every child and young person can fulfil their potential. We are also committed to developing outstanding pastoral care which we know is an essential ingredient in ensuring that every child can flourish to develop the knowledge, skills and attributes which will enable them to have the widest possible choice of career pathways.
We are unique in that our family of schools includes; four Doncaster primary schools, an infant school, an 11-16 secondary school and Doncaster University Technical College, a newly built state of the art school with specialisms in engineering and digital design.
The successful candidate will be based at Doncaster UTC, but may be required to work elsewhere within Trust, as may reasonably be required by the Headteacher/Principal, CEO for the discharge of your duties.
Doncaster UTC is an award-winning UTC, having won ‘Best New School 2021’ and also being the winner of the ‘Best UTC UK’ as part of the Global Awards 2022. We have also won the Doncaster Business Award 2021 for ‘Success Through Partnerships’, demonstrating the UTC's commitment to providing an excellent education for the next ‘Employees of the Future’.
Doncaster UTC opened in September 2020 as part of the Brighter Futures Learning Partnership Trust and specialises in Engineering, Creative and Digital Technologies and Medical Sciences, providing a high-quality curriculum in collaboration with industry partners to the first intake of Year 9 and 12 students.
The school will work closely with a number of external bodies, such as the University of Sheffield, Multiweb Marketing, and S-Media. We have also launched our new Cyber Security Operations Centre in partnership with Thalies. This is intended to ensure that students are able to maximise their employability and be successful in the modern workplace. Doncaster UTC will offer both academic and national pathways in STEAM subjects, but students will also be able to access subjects such as Geography and Business Studies.
Being part of our Trust will offer you a fantastic opportunity to develop yourself, and, have a strong influence on student outcomes across our family of schools. We actively encourage collaboration and the sharing of good practice; we believe that by developing a love of learning and having the highest expectations, all children and young people can excel.
Further details and application forms are available by visiting our website at brighterfutureslpt.com (CV’s will not be accepted for this post). If you feel you are the person we are looking for, you should fill in the enclosed application form and add a concise letter of no more than two sides of A4 addressing the following:
- why you are applying for this position
- how your experience to date will enable you to successfully take on the role.
Closing date for applications is Friday 24thFebruary 2023
Interviews will be held on Thursday 2ndMarch 2023
We reserve the right to close this vacancy early should we receive an overwhelming response. All candidates are advised to refer to the job description and person specification before making an application.
As BFLPT we promote diversity and applications are welcome from all, irrespective of sex, sexuality, race, religion, marital status, age or disability.
The Trust is committed to safeguarding and promoting the welfare of children and applicants will undergo child protection screening appropriate to the post, including checks with past employers. The role is exempt from the Rehabilitation of Offenders Act 1974 and therefore candidates will be subject to an enhanced DBS certificate. The role is also engaged in regulated activity and will therefore require a children’s barred list check. Shortlisted Applicants will be required to complete a self-disclosure.
Helen Redford Hernandez
Chief Executive Office
Brighter Futures Learning
Partnership Trust
APPLICATION INFORMATION
Contents:
Job Description
Person Specification
How to Apply
Job Description
JOB TITLE: Assistant Estates Manager
BAND: Grade 7 SCP 12-20
RESPONSIBLE TO: Trust Estates Manager
Job Purpose
- To contribute to and support the implementation of an estates strategy for Brighter Futures Learning Partnership Trust (currently seven schools).
- Working in partnership with the Estates Manager to support all aspects of the Trust’s academy properties including upkeep, care, maintenance, security, health and safety and facilities support in line with statutory and regulatory requirements.
- To support education, supervision, and care for students in school, promoting the highest levels of achievement in accordance with school policies by providing a high level of service in all duties undertaken.
- Main Duties and Responsibilities
- Awareness of and to act within the provisions of the Health and Safety at Work Act.
- Keep abreast of and conform to current working guidelines, policies, and procedures e.g., asbestos, working in roof spaces, working at height, confined spaces etc.
- Open the school each morning and to lock up each evening ensuring school is secure including all doors and windows before setting the alarm.
- Act as a designated key holder and to liaise with the alarm monitoring company as necessary.
- Acquire and maintain a working knowledge of the CCTV system.
- Assist in maintaining the site and premises as required by line management.
- Carry out repairs and small works which line management consider within your capabilities.
- Awareness of the location of all stopcock and isolation switch positions.
- Awareness of the emergency isolation procedures for the gas, water, and electricity supplies for the school.
- Remove litter from the school premises both internally and externally as required.
- Replace light tubes and bulbs as necessary.
- Organise the setting out of any room or hall with tables desks chairs etc. as required for assemblies, meetings, exams etc.
- Assist in the porterage of any furniture, equipment or stores around the school as required.
- Assist with fire practices and evacuation procedures as required.
- Monitor the schools heating systems and to bring any problems to the attention of the Facilities Manager.
- Make good if possible and to report damage to any item of school property or school building to the Facilities Manager.
- Remove any Graffiti from around the school as soon as it is reported.
- Escort visiting workmen or contractors to any part of the school where repairs/work has been requested and to obtain signatures as appropriate in the asbestos book.
- Assist in the supervision and monitoring of any contractors and their work and to report any concerns to the Facilities Manager.
- Assist in any emergency and to respond to all emergency call outs as required.
- Salt and grit paths roads and parking areas as necessary.
- Cover for other caretakers during annual leave, sick leave and attend training as required.
- Assist in ordering services and materials as required.
- Check and clean external drains as required.
- Assist in the ordering and control of stocks of maintenance and cleaning materials.
- Supervise and monitor all school lettings as required including the completion of relevant paperwork and to report any discrepancies or concerns to the Facilities Manager.
- Responsible for promoting the safeguarding and welfare of pupils in the school.
- Carry out any other lawful duties considered to be within your capabilities as required by Line Management.
- Ensuring that basic facilities, such as water and heating, are well-maintained.
- Ensure that accurate and detailed floor and site plans are kept and updated regularly.
- Ensure that in all activities undertaken, follow the Trust Health and Safety policy.
- Ensure that buildings are always safe and secure and adhere to both Health and Safety requirements and statutory Ofsted guidelines for the health and well-being of staff, students, and visitors.
- Support the Estates Manager in preparation of a strategic Trust-wide estates plan and individual estate development plans for each school and to support the implementation of these plans within the Trust to deliver the objectives for each individual school and the Trust as a whole.
- Assist the Estates Manager with the development of bids for capital funding opportunities.
- Support the completion of annual maintenance inspections and condition surveys for each academy.
- Supporting the Estates Manager in ensuring that all health and safety support systems, processes and practices are consistent across the school.
- Support the Estates manager in ensuring that all estates processes and practices are consistent across all the academies and are synchronised.
- Support the Estates manager in developing and ensuring implementation and maintaining of easily accessible and auditable records for asset maintenance and support.
- Supporting the Estates Manager in co-ordinating and ensuring implementation of the Trust’s responsibilities in relation to maintaining health and safety statutory documentation.
- To support the Estates Manager in advising schools on increasing energy efficiency and cost-effectiveness.
Special Circumstances
- Occasional attendance at meetings outside normal hours
- Preparedness to work unsocial hours as part of shift pattern or covering extended opening hours.
These duties and responsibilities should be regarded as neither exhaustive nor exclusive, as the postholder may be required to undertake other reasonably determined duties and responsibilities commensurate with the grading of the post, without changing the general character of the post. Dependant on need, you may be deployed across the Trust.
Person Specification
JOB TITLE: Assistant Estates Manager
BAND: Grade 7 SCP 12-20
RESPONSIBLE TO: Trust Estates Manager
Experience
Essential
Desirable
- At least 4 years’ experience or transferable skills from a similar role(s)
- Experience of working with a range of contractors and third parties
- Understanding of managing a rolling programme of maintenance
- Strong administrative experience and managing own workload.
- Practical building or maintenance skills
- GCSE Maths & English Grade C or equivalent
- Experience of project management
- Experience of managing budgets
- Experience of managing cleaning, security and grounds maintenance services
- Experience of working in a school, academy or other educational based background
- Experience of managing a team
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Qualifications
- GCSE Maths & English Grade C or equivalent
- Working towards or already achieved a facilities Management qualification.
- First aid qualification or willingness to undertake training.
- Working towards or already achieved a nationally recognised Health and Safety qualification (IOSH/NEBOSH)
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Knowledge and Skills
- Knowledge and understanding of Health and Safety requirements.
- Knowledge and understanding of Building Management Systems (BMS)
- Creative approach to problem solving.
- High levels of ICT skills, particularly in the use of MS Office packages
- Good written and oral communication skills with internal and external people at all levels
- Knowledge of routine preventative maintenance
- Awareness of data protection and confidentiality
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Personal qualities
- Ability to relate to and communicate with a wide range of people (students, staff, external contractors, external customers etc) with a calm and courteous manner.
- Self-motivation and personal drive to complete tasks to the required timescales and quality standards
- Commitment to continuous self-development
- Excellent interpersonal and team working skills.
- Ability to prioritise own workload and work to deadlines.
- Ability to maintain standards under pressure.
- Capacity to take responsibility and show initiative.
- Exceptional organisational skills and accuracy
- Good research and resourcing skills
- Commitment to high standards
- Flexible over working hours according to the needs of the school and Trust.
- Ability to work to deadlines.
- Enthusiastic, adaptable, creative
- Discreet, confidential, and professional manner
- Ability to work as part of a team.
- Proactively generates positive working relationships.
- Ability to inspire, support and energise others to achieve a common purpose.
- Ability to relate well to children, young people, and adults.
- Ability to demonstrate and promote good practice in line with the ethos of the Trust.
- Understanding and recognition of the principles of equality and diversity
- Commitment to the safeguarding and welfare of all students
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How to Apply
Thank you for considering joining our trust. If you feel you are the person we are looking for, please complete a Brighter Futures Learning Partnership Trust application form (CV’s will not be accepted for this post) and add a concise letter of no more than two sides of A4 addressing the following:
- why you are applying for this position.
- how your experience to date will enable you to successfully take on the role.
Closing date for applications is Friday 24th February 2023
Interviews will be held on Thursday 2ndMarch 2023
Good luck with your application.
Job Type: Permanent
Salary: £24,496.00-£28,371.00 per year
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Doncaster: reliably commute or plan to relocate before starting work (required)
Experience:
- Property Management: 1 year (preferred)
- Customer service: 1 year (preferred)
Work Location: One location
Application deadline: 24/02/2023
Reference ID: Assistant Estates Manager
