Assistant Company Secretary London, England
Job description
Assistant Company Secretary – BCS Governance team
London
In this newly created role, as an Barclays Assistant Company Secretary you will provide first class guidance and support to the Group Company Secretary and key stakeholders on Corporate Governance matters. This will involve supporting with matters relating to the management of meetings of the Barclays PLC and Barclays Bank PLC Boards, as well as the key Board Committees, including the Risk Committee and the Sustainability Committee, and wider governance tasks within the BCS (Barclays Corporate Secretariat) Governance team.
Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality and innovation behind us. We offer careers that provide endless opportunity – helping millions of individuals and businesses thrive, and creating financial and digital solutions that the world now takes for granted.
We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. We’re flexible on how this works and it may continue to change and evolve. Depending on your team, typically this means that colleagues spend a minimum of between 20% to 60% of their time in the office, which could be over a week, a month or a quarter. However, some colleagues may choose to spend more time in the office over a typical period than their role type requires. We also have a flexible working process where, subject to business needs, all colleagues globally are able to request work patterns to reflect their personal circumstances Please discuss the detail of the working pattern options for the role with the hiring manager.
What will you be doing?
- Supporting the effective and efficient administration of Barclays PLC/ Barclays Bank PLC Board meetings, through Forward planning of meetings and Agenda setting
- Reviewing and providing feedback on meeting papers, drafting governance-related paper and including the Board quarterly corporate governance update
- Preparing draft minutes of meetings, assisting with the annual Board effectiveness review and maintaining an actions log to follow up on agreed action points
- Responding to queries from the businesses and functions relating to Board matters
- Supporting on matters relating to key Board Committees, including the Risk Committee and the Sustainability Committee
- Ensuring compliance with key Board governance documents, including the Corporate Governance Operating Manual, Matters Reserved to the Board and internal discretion limits
- Involvement with the production of the Barclays PLC and Barclays Bank PLC Annual Reports
- Preparing, reviewing and maintaining Board and Committee documentation such as terms of reference, charter of expectations, corporate governance documents
- Associate of the Corporate Governance Institute (CGI), UK qualified Corporate lawyer or equivalent including experience engaging with stakeholders at all levels
- Company secretarial experience gained within a UK listed company of substantial size and complexity preferred
- Well organised, with ability to prioritise own workload and workload of junior colleagues and operate under pressure in a fast-moving environment.
- Excellent verbal and written communication skills alongside high-level of attention to detail and accuracy
- Knowledge of relevant legal and regulatory requirements, particularly the UK Companies Act 1985 and 2006 (and related legislation)
- Knowledge of corporate governance principles and practices, particularly the UK Corporate Governance
- Excellent ability to scope, plan and deliver complex multi-disciplinary projects
- Ability to build superior relationships with key stakeholders at all levels and work collaboratively as necessary
Where will you be working?
In the heart of Canary Wharf, our headquarters at Churchill Place boasts onsite amenities such as; a gym, staff restaurant and deli bar, and is easily accessible by tube and bus links. With a population of around 5000 staff the atmosphere is second to none with a real buzz being created around the offices within.
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