Archive Officer (Move Ready Project) Edinburgh, Scotland
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About the job
Job summary
Thank you for your interest in the post of Archive Officer
for the Move Ready with Historic Environment Scotland,
based at John Sinclair House in Edinburgh. This is a
fixed term and pensionable appointment until 31st March
2025.
HES is developing a new facility for the specialist
storage of its Archive. You will join an enthusiastic team
of staff preparing the archive collections for the move to
new premises in 2024-25.
Job description
As the successful candidate you will based within the Archives Department working within
Heritage Directorate. Our expert team manages one of Scotland’s national collections with
physical archives dating from the 17th century to the present day, and digital archives
created since the latter part of the 20th century, as well as an extensive library. The collection
focusses on Scotland’s architecture, archaeology and the built and marine environments,
and is formed by the work of HES (and predecessors) and many individuals and groups in
Scotland and the UK who actively create these records.
We are an Accredited Archives Service and work to ensure that our collections are cared for
and accessible to the public, both physically and digitally. We are also responsible for the
delivery of a number of online services, such as Canmore, Scran and Britain from Above,
and operate a Search Room for public research in John Sinclair House.
We have a number of teams within the Department: Archives, Digital Repository,
Conservation, Acquisitions and Loans, Library, and Archive and Online Engagement. All
work closely together to provide a seamless archive service for HES.
The Move Ready Project will work within a project timetable to ensure all HES archives are
adequately packaged, identifiable and trackable, and that all material is documented.
Key responsibilities, duties and objectives
- Rebox and rehouse archive material to ensure it is appropriately packaged
- List and document the content of boxes
- Catalogue archive material to appropriate and agreed standards
- Undertake research into HES archive material to inform cataloguing, enhancements
clarification
- Barcoding of boxes and recording of locations
- Assist with conservation tasks as required
- Contribute to the promotion of the HES archive and Move Ready Project through
- Other duties as delegated by the Head or Deputy Head of Archives
Person specification
- A demonstrable commitment to archive work as a career
- A high standard of computer literacy and IT skills including using Microsoft Office –
- Ability to manual handle and lift archive boxes in accordance with relevant risk
- Excellent attention to detail and proven ability to maintain a high level of accuracy
- A flexible approach and willingness to learn new skills, practices, procedures and to
- The ability to be a good team worker and to work with minimal supervision
- Ability to organise your own time and meet deadlines
- Good written and verbal communication skills
Desirable requirements:
- Demonstrable knowledge and enthusiasm for Scottish archaeology, architecture
- Experience of working in an archive setting
- Knowledge of archival standards and procedures
Qualifications & Professional Memberships:
- A minimum of 3 SCQF Level 6 (or equivalent), including English and Maths or
- A SCQF Level 10 in a relevant subject – archaeology, history, architectural history –
Benefits
We welcome applications from all nationalities, assuming that they have the right to work in
the UK: applying for a job with us could open the door to a unique work environment. It will
give you job satisfaction and excellent development opportunities, plus a competitive salary,
25 days paid holidays (rising to 30 days after 3 years’ service) and 11.5 public holidays a
year – pro rata for part time staff.
In addition we offer a great benefits package to our employees which includes:
- flexible working hours (where appropriate)
- special leave
- maternity/paternity leave
- adoption leave
- reimbursement for relevant professional subscriptions
- support for further education and personal development
- study leave for work related courses
- access to a learning resource centre
Health and welfare
We offer you access to:
- our Employee Assistance Programme – for confidential advice and counselling
- an occupational sick pay scheme
- discounts at some local authority leisure facilities
- access to a free Headspace membership
- interest free loans for bicycles and annual travel passes (see ‘season ticket’ below)
- reasonable adjustments when needed, as part of our Equalities policy Staff discounts
You will receive:
- free entry to all of our properties (with up to three guests)
- free entry to English Heritage, Manx and Cadw properties
- 20% off purchases in our retail outlets Season tickets
You can receive an advance to help with the cost of buying an annual season ticket for travel
between home and work. The advance is then repaid from your salary over the life of the
season ticket. Available to all permanent and fixed-term staff
Things you need to know
Selection process details
Feedback will only be provided if you attend an interview or assessment.
Security
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
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