AM Senior Executive Assistant London, England
Job description
Job Description:
Company Overview
Fidelity Investments is a privately held company with a mission to strengthen the financial well-being of our clients. We help people invest and plan for their future. We assist companies and non-profit organizations in delivering benefits to their employees. And we provide institutions and independent advisors with investment and technology solutions to help invest their own clients’ money.
Join Us
At Fidelity, you’ll find endless opportunities to build a meaningful career that positively impacts peoples’ lives, including yours. You can take advantage of flexible benefits that support you through every stage of your career, empowering you to thrive at work and at home. Honored with a Glassdoor Employees’ Choice Award, we have been recognized by our employees as a Best Place to Work in 2023. And you don’t need a finance background to succeed at Fidelity—we offer a range of opportunities for learning so you can build the career you’ve always imagined.
Fidelity Investments is an equal opportunity employer. We believe that the most effective way to attract, develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging.
Fidelity will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation, contact the HR Team on [email protected].
The Department
Fidelity's Equity Division is responsible for managing more than 130 diversified mutual funds and over 60 industry specific funds. Assets under management total more than $1 Trillion. The department consists of over 200 Portfolio Managers, Research Analysts, Research Associates, and Sector Specialists.
Job Description
The role of AM Senior Executive Assistant is to provide administrative support to a team of Investment Professionals in various business units across Fidelity. The duties include extensive diary management, internal & external meeting organisation, complex trip and travel arrangements, printing reports/research packs, and general office administration duties. The office in London operates in a small team environment.
Key responsibilities of supporting a team of research analysts include:
Organisation of company meetings and other internal / external appointments
Maintain and proactively manage Microsoft Outlook diaries
Organisation of complex travel schedules and completion of expense reports
Creation and maintenance of Company Reporting Dates spreadsheets for each analyst
Organise, prioritise and drive own daily workload and on own initiative
Liaise extensively with internal / external contacts
Ad-hoc administration tasks - post, faxes, filing and team support
General communications and overseeing provision of equipment
Assisting with special projects in the department
Additional requests when required
Key Skills/Experience
Ability to work independently and take initiative as needed to manage daily tasks and special projects
Professional, proactive, enthusiastic, a true team player and a good communicator
Strong written and verbal communication skills, exceptional organizational skills, good analytical skills; attention to detail and consistent follow through skills
Good interpersonal skill as the position requires daily contact with Portfolio Managers, Analysts, Associates, Corporate Executives, Brokers, Administrative staff and Fidelity Management
Professional, pleasant manner as will be liaising with other companies
Flexible and positive attitude and willing to work overtime when required to meet deadlines
Assertive, confident and self motivated
A team player who will consistently support his or her peers and the department as a whole.
Excellent organisation skills and the ability to manage multiple tasks simultaneously
Ability to communicate effectively and professionally with people of all levels and to understand and communicate complex messages both to and from those supporting
Ability to demonstrate initiative and prioritise work appropriately
Ability to quickly pick up knowledge of the business and use this knowledge to make judgements on key issues
Maturity, diplomacy and discretion when dealing with colleagues and contacts
Ability to work under pressure and to tight deadlines
Systems Skills:
High proficiency level with Microsoft Office: Word, Excel, PowerPoint and Outlook.
Training will be given on in-house applications.
Values:
Within Equity Research the following values are considered to be fundamental to the way in which we work:
Customer Focus
Ownership
Enthusiasm
Integrity
Teamwork
Respect
Innovation
How to Apply
If you wish to apply for this position, please email your CV to Manyinga Arnold, Human Resources at [email protected] together with a Cover letter.
