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Job Description

This is an exciting opportunity for a Admission Coordinator to join the Hughes Hall team.

Job Title Admission Coordinator
Location Hughes Hall, Cambridge CB1 2EW
Reporting to Head of Education Services
Contract Type Permanent
Probation Period Six months
Salary Range £29,619 – £34,308
Hours of Work Full time (with occasional evening and weekend work for which time

in lieu will be given).

Annual Leave Annual paid leave of 25 days plus public holidays. Adjusted pro rata for
part time hours. Annual leave should normally be taken
outside Full Term.

Pension Eligibility The College offers membership of a contributory pension
scheme with matched employer contributions up to 8%.

Mental Health Peer
Support Programme

All staff members have access to the College’s Mental Health
Peer Support Programme, supporting Mind’s Mentally Healthy
Universities initiative

The University of Cambridge’s oldest graduate college, Hughes Hall bears the name of its founding
Principal, Elizabeth Phillips Hughes. Established in 1885 as a women-only teaching College, we now
accept postgraduate students and mature undergraduates in all areas of

study and research, offering scholarships and bursaries targeted at new and continuing
students.

We are one of the most international colleges, bridging the academic and external worlds, with an
open and informal atmosphere. A distinctive aspect of college life at Hughes Hall is an egalitarian
culture where interaction and engagement between the senior membership and students is open
and encouraged; and everyone is allowed to walk on the grass!

A dynamic and progressive College, we have 56 Governing Body Fellows, 219 further Senior
Members from all walks of life, 874 full- and part-time postgraduates and 177 mature
undergraduates from more than 80 countries. Particularly distinctive is our “Bridge Fellows”
programme, which brings a diverse group of outstanding individuals from outside the University into
our Fellowship as full members of Governing Body. An oasis of calm and quiet near the busy city
centre, we provide a relaxing yet stimulating environment for study and research. Hughes Hall is
situated alongside Fenner’s Cricket Ground, just off the cosmopolitan Mill Road.

We are focused on being an intellectual force at the centre of the University, concentrating on
translating research into impact and inter-disciplinary collaboration. We have strengths in five
subject areas, broadly in the Sciences and Social Sciences, where collaboration between the
academic and wider worlds thrives: Physical Sciences, Engineering and Mathematics; Life Sciences;
Business and Economics; Education and Social Sciences; and Law. We have world-leaders in each of
these fields developing dynamic communities of interest within the College, with a reach far beyond
our boundaries.

A determination to change the world for the better is realised through our Bridge initiative which
leverages the College’s multidisciplinary perspective, international nature, and external focus to help
turn brilliant ideas into lasting change. The Bridge at Hughes Hall helps researchers build relevant
skills and enables networking and matchmaking between our academic community and external
partners. It is structured around four themes, in various stages of development, through which we
aspire to have impact on societies and engage our students: Global Health; The Future of Education;
Environment and Energy; and Artificial Intelligence and Big Data. The Bridge also supports our
centres: the Centre for Climate Change Engagement, Oracy Cambridge, Cambridge Governance Labs,
and the Cambridge Centre for Digital Innovation.

These hubs of academic and professional innovation are having a wide-reaching influence, drawing
global attention to Hughes Hall, and are one aspect of a large, vibrant, friendly, and ambitious
community dedicated to supporting one another in the pursuit of excellence, using academic learning
to bring about real change and growth in the world.

Our website contains further information about our history, people, work, and values.

Overall Job Purpose:

The Admissions Coordinator is a new role that will be responsible for coordinating and administering the
admissions and student recruitment process within Hughes Hall. The role involves working closely with
the Admissions Tutor, and two administrators, to provide advice and information on matters relating to
admissions liaising with Directors of Studies and other Fellows as appropriate. The postholder will

ensure the timely processing and administration of all applications to the College, including organizing
assessments and interviews. The postholder will also have a particular administrative responsibility for
postgraduate applications, which represent the majority of courses accepted at Hughes Hall.

The postholder should have worked in a complex administration role and have excellent
communications skills. They will need to have exceptional organizational skills, with the ability to meet
deadlines, have a keen eye for detail and be well versed in IT packages such a Microsoft Outlook, Word
and Excel. They will have excellent communication and interpersonal skills, and be able to coordinate
others effectively in a pressurized environment. You will be confident, friendly, and approachable with a
high level of motivation.

Key Responsibilities:

Admissions Process

• Provide advice and information on matters relating to undergraduate and postgraduate

• Oversee the receipt, processing and administering of applications, working with the admissions

• Liaise with the relevant Boards/Departments/Faculties, and with the Cambridge Admissions Office

• With the Deputy Senior Tutor (Admissions) and administrators, organize and manage admissions

• Oversee the Undergraduate Admissions Administrator in completing the following: preparation of

• Inform applicants of the outcome of their applications, produce and send feedback, and deal with

• Particular responsibility for processing postgraduate applications, following confirmation of an

Legal Requirements: Liaise with the University International Student Office, offer holders, and Deputy Senior Tutor

(Admissions) to ensure that visa processes are adhered to.

• Liaise with the University Student Registry, offer holders and Senior Tutor over relevant Disclosure

• Ensure that all appropriate identification checks are carried out in line with University

• Maintain an awareness of relevant data protection requirements, and maintain systems and

Supporting and Liaising: Work with the Communications and Outreach Officer to arrange in-person visits for applicants and

activities, and work to produce College ‘Welcome Packs’ for successful applicants and prepare their
files with the Tutorial Administrator.

• Work with the Head of Education Services and Financial and Welfare Administrator, to process and

• Liaise with offer-holders, the Financial and Welfare Administrator over the financial guarantee

• Assist with the production of admissions materials, such as the prospectus, and in the maintenance

• Work with the Communication and Outreach Officer to maintain and update the relevant site for

• Liaise with the relevant members of the Domestic Operations team to discuss accommodation

• With the Deputy Senior Tutor (Admissions) and admissions administrators prepare documents and

• Liaise with the Head of wellbeing and welfare regarding any applicants or offer holders with

Other Duties: Maintain awareness of developments, and maintain up-to-date information relating to University

admissions systems, processes and matters, so that enquiries can be answered or directed
appropriately.

• Attend agreed training sessions as required.
• Other duties appropriate to the nature of the post as may be required.

All staff at Hughes Hall are expected to engage in continuing professional development, to comply
with the data protection legislation and to comply with College’s Staff Handbook, Health & Safety
Policy, and all relevant procedures.

Screening Check Requirements

The College has a legal responsibility to ensure that all its employees have the legal right to live and
work in the UK. Any offer of employment will be subject to the College verifying that you are eligible
to work in the UK before you start work.

If you are invited to interview, you will be asked to bring original documents from List A or List B
(below) and a copy will be taken; alternatively, if you hold a 'digital immigration status', your Share
Code will be required to access this status online.

• List A: Documents/statuses which denote an unrestricted and unlimited right to work in
the UK

• List B: Documents/statuses which denote a temporary and/or restricted right to work
in the UK

Application Process

To submit an application for this vacancy, please complete the job application form and include
a covering letter outlining how you meet the job description and person specification.

You are also encouraged to complete the College’s Equality and Diversity Form. Hughes Hall values
diversity and is committed to ensuring equality of opportunity. The College welcomes expressions of
interest and applications from candidates from all communities and a diversity of backgrounds.

All documentation should be emailed to [email protected].

The closing date for applications is Monday 20th February 2023 at Midday. Interviews will be held at
Hughes Hall, Cambridge.

Data Protection

Any information given will be processed for employment selection and statistical purposes. To
understand how your personal data will be processed during the application process, please see the
Data Protection Statement for Job Applicants.

For an informal discussion about the post, please contact Carole Sargent
[email protected]. f you have any questions about the application process, please contact
the HR Manager on [email protected].