Administrator / Legal Clerk Birmingham, England
Job description
About the role:
Our business is growing and we are looking for a Legal Clerk to support the Real Estate Group in relation to their day to day handling of volume transactions, on a 12 month fixed term contract.
Main Duties and Responsibilities:
- Post – dealing with incoming and outgoing post on a daily basis within timescales required;
- Filing – dealing with filing for teams on a daily basis, this includes logging documents onto our case management system within required timescales;
- File Management –Opening files in our case management systems within timescales required. Scanning, copying and eFiling deeds, documents and communications. Following completion of a transaction, dealing with closure and archiving of the file;
- Conflict checking - requesting conflict searches and reviewing/eFiling results for team members;
- Searches – using the Land Registry online portal to obtain documents, carrying out searches. Carrying out searches of land and utilities through other providers and utility companies and local authorities;
- Communication – by telephone, standard letter, email, in person or other communication media with clients, agents and third parties as well as with other team members;
- Deeds management – logging, recording and maintaining records of deeds received and dispatched with the archiving team;
- Finance – actioning and processing matter closures, transferring WIP and any other financial requests for the Group;
- Portal management – scanning, uploading, downloading and eFiling of deeds and documents, correspondence and other communications via online portals, deal rooms or data rooms;
- Any other reasonable duties delegated by any Partner, Senior Manager of the firm or Practice Operations Manager.
This will involve the use of a case management and other systems for which training will be given.
About you:
Working in an inclusive, sharing and collaborative culture you will be expected to play your part in ensuring the continuing success and growth of the team.
We are looking for candidates who have experience of working within customer service or administration. This role will be ideal for candidates looking for a longer term career path way within an administration function. Previous experience of working in a legal or professional services environment would be beneficial but is not essential as training will be given.
What We Can Offer You:
The opportunity to work for a firm which has been recognised as one of the best places to work in the UK and has been ranked by Great Place to Work® for 22 consecutive years.
Excellent benefits, including:
- 25 days annual leave, with the option to buy up to a week's extra annual leave
- Free private medical insurance, and the option to add family members
- A generous pension allowance
- Life assurance covering four times your annual salary
- The chance of a three-month sabbatical every five years
- Maternity, paternity and adoption leave schemes
- A range of health and wellbeing programmes
- State of the art offices, in the heart of Birmingham City Centre, with an onsite restaurant
- Opportunities to flourish in your role through training and personal development
Many of our people work flexibly in some way. If you would like to explore your own flexible working arrangements with us, we are happy to discuss this during the recruitment process.
Equal Opportunities:
Gowling WLG is committed both to promoting equality and diversity in the firm and to Equal Opportunities in employment. The firm believes in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity. This also includes any incidents of perceptive or associative discrimination and harassment.
At Gowling WLG we seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work. Our aim is to fulfil everyone's potential and together to achieve personal and business goals.
Any offers we make will be conditional subject to clearance by the SRA, evidence of eligibility to work in the UK and DBS clearance.
If you have any queries in relation to this position or would like to see a full job description please contact Jess Swingler, Resourcing Advisor: [email protected]
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