Administrator - Construction Industry

Administrator - Construction Industry London, England

Aitch Group
Full Time London, England 28000 - 30000 GBP ANNUAL Today
Job description

Job Description

  • Create document templates.
  • Review, organise, archive and distribute information to the project teams.
  • Manage site files and folders and ensure they are kept up to date.
  • Label documents for identification and reference.
  • Liaise with project team members to ensure documents meet requirements.
  • Take responsibility for receiving drawings, uploading them to the company server/specific job folder and if required print the drawings and distribute to project team members.
  • Check issued drawings against drawing registers to confirm everything has been issued correctly.
  • Produce O&M Manuals.
  • Train employees on document systems.
  • Adhere to and improve document control procedures.
  • To work in accordance with all Company policies and the Integrated Management System (ISO's, Investors In people and other standards).
  • Maintain confidentiality when dealing with private documents.
  • Prepare ad-hoc reports on projects when required including the monthly contractor’s progress report and the internal construction monthly report.
  • Complete credit application forms for suppliers
  • Create and regularly update the supply chain data base
  • Assist with the ordering of materials and plant for sites
  • Checking invoices and matching to purchase orders and goods received notes.
  • Verify and approve invoices for payment
  • Liaise with the accounts department to ensure that the cost detail reports for projects are received in advance of the monthly interim applications for payment.
  • Arranging meetings with subcontractors, suppliers, external consultants and clients.
  • Complete insurance application and performance bond forms for review and approval by the commercial and construction manager.
  • Ensure that subcontractor insurances are current and up to date.
  • Issue collateral warranties to subcontractors and design consultants to execute and return in a timely manner.
  • Register sites with the Considerate Constructors Scheme.
  • Issue Requests for Information to the Design Team.
  • Assist with tendering for projects.
  • Produce Finishes Schedules.
  • Book monthly health and safety inspections for individual projects
  • Liaise with Local Authorities regarding applications for road closures, scaffold licences, skip licences etc.
  • Take meetings in minutes
  • Produce Risk Registers for construction projects.
  • Ensure that Project/Site manager’s issue weekly site progress reports
  • Complete Pre-Qualification Questionnaire Forms
  • Assist the commercial department with obtaining quotations from suppliers and subcontractors
  • Collating health safety figures for projects.
  • Assisting with accreditation audits
  • Collate all weekly site reports.
  • Monthly check across all site key documentation.
  • Post updates on the WTP Construction website and social media platforms.
  • Meet and greet all guests and provide tea and coffee.

Job Type: Full-time

Salary: £28,000.00-£30,000.00 per year

Benefits:

  • Company events
  • Company pension
  • Cycle to work scheme

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • London: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • Do you have 2+ years of administration experience?
  • Have you worked within the construction industry before?

Language:

  • Fluent English (required)

Work authorisation:

  • United Kingdom (required)

Work Location: One location

Administrator - Construction Industry
Aitch Group

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