Administrator Remote
Job description
Calling all administrators, are you the essential ‘glue’ that holds everything together? We want to hear from you. Whether you are seeking a full-time or part-time position, we welcome your application.
Our growing remote team of professional consultants is looking for a people-focused, organised and proactive administrator. If you’re looking to join a values-driven, agile, and growing business where your passion for people and admin skills are appreciated by exceptional colleagues, we’d love to hear from you.
You’ll work from home and travel to work collaboratively on occasion, typically within the Bristol area, being in the South West is preferred.
About us
We are a growing and successful multi-disciplinary consultancy, providing services primarily into the Defence and Aerospace sectors. We specialise in P3M, training analysis, business winning, decision support and supportability engineering services.
Our people are the beating heart of Whitetree. One of the key foundations on which Whitetree was built was to put our employees front and centre of the business. We truly believe a happy workforce will deliver an exemplary service.
What are we looking for?
We’re excited to recruit our first administrator. As the administrator, you will report directly to the Head of Resourcing and play a vital role in supporting various administrative activities throughout the organisation. This includes tasks such as booking hotel rooms, coordinating events, processing reports, handling invoices, managing the monthly newsletter, and much more. For candidates with a finance administration background, there is a fantastic opportunity to advance into a more senior finance role within the company.
What we expect from you
We are a people business, a genuine passion for assisting busy colleagues and excellent communication skills is essential. Strong business admin skills are key to this new and diverse role along with a flexible and organised approach to handle various responsibilities effectively.
We are searching for an administrator who can work efficiently, independently, and possesses a strong determination to see tasks through to completion. Quick integration into our team is essential, as you will be providing support with a range of administrative duties. As a valued member of our growing Whitetree family, you’ll work alongside a professional consulting team, many are ex-military and from the defence industry. Your skills and knowledge will likely include:
- Previous administrative experience and strong organisational skills
- Experience in a professional services business and/or remote working would be ideal
- A positive, helpful and pro-active attitude with strong customer service skills, do you go the extra mile?
- Good IT skills, in particular MS Outlook, Teams, Word, Excel and PowerPoint, it would be useful to have used MS Forms, Planner and Sway before but not essential
- Current right to live and work in the UK
- You must be happy to work from home with occasional travel to work collaboratively
The Role
Engaging with our Directors, Leadership, and Consulting team you will be the first point of call for valuable administration support across the business. Working within a small and remote team, your daily responsibilities will encompass a wide range of tasks, making each day unique and full of surprises. Your administration support will touch all areas of our business including operational, HR, recruitment, commercial, financial, and more. Your typical tasks will include:
- Processing bills, invoices and purchase orders
- Assisting with drafting of contracts and agreements
- Organising meeting and hotel bookings
- Supporting recruitment advertising and CV formatting tasks
- Assisting with events planning and social media postings
- Supporting the organisation of new staff onboarding
- A variety of other pan-business admin tasks
You will be rewarded with a competitive benefits package including our all-staff bonus, regular socials and our multiple schemes and commitment to supporting employee development. You will experience varied and challenging work with an outstanding team.
You’ll work from home and travel to work collaboratively on occasion when needed, typically within the Bristol area.
What you can expect from us
- 33 days holiday (including bank holidays)
- An extra day off for your birthday
- Pension contributions up to 6% matched
- All-staff annual bonus scheme
- Early finish on a Friday
- Private medical insurance provided by Vitality
- Family private medical salary sacrifice scheme
- Life insurance of 4x salary
- Up to 4 x half days paid time off for charity or voluntary work
- Annual membership fee for one relevant and approved professional body
- Electric car salary sacrifice scheme
- Cycle to work salary sacrifice scheme
- Employee individual training budget
- Regular expenses paid social and company events
- 50% off Pure Gym, Virgin or Nuffield membership
We know flexibility at work promotes work/life balance, increases motivation, reduces stress, and improves performance and productivity. If you're interested and need to work flexibly, apply to find out if it might be possible.
Our vision
Our Vision is to attract the best and brightest to deliver solutions that help our clients accomplish their most critical missions and objectives. We will be known for the quality of our services and the integrity of our relationships. Our people are the foundation for this quality and integrity.
Hear from our newest team members!
“Being part of part of a company that offered similar values is important to me.”
“They were exceptional during the recruitment and onboarding process”
“I can add value by working for a company who truly understand my military experience”
“I chose to work at Whitetree because from the very first phone call I felt I already belonged there.”
“I feel I made the right decision to join Whitetree, it really is a family, and I am proud to be part of it”
Whitetree Life: (54) Whitetree: Life | LinkedIn
Our Commitment to Equality, Diversity, Inclusion and Belonging
Whitetree values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a "protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency._
Job Types: Part-time, Permanent
Part-time hours: 25 per week
Salary: £22,000.00-£24,000.00 per year
Benefits:
- Company events
- Employee discount
- Paid volunteer time
- Private medical insurance
- Work from home
Schedule:
- Monday to Friday
- No weekends
Application question(s):
- What hours are you looking to work?
Experience:
- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Language:
- English (preferred)
Licence/Certification:
- Driving Licence (preferred)
Work Location: Remote
Application deadline: 18/08/2023
Reference ID: admin
