Administrator Birmingham, England
Job description
If you like variety in your work, are organised and are able to take things in your stride then we need you! We are seeking an Administrator for our growing Birmingham office at Bank House, one of our 25 offices within the UK & Ireland and is a working hub to around 80 people from across the Stantec business. You will be the primary point of contact for administration support and facilities issues within the office so being approachable and good with people are important qualities.
You will work as part of a small team to provide an effective and flexible service to support the general office, technical teams/managers and groups. You will undertake a variety of tasks working under the direction of the Senior Administrator in Birmingham. You will be working with lots of people with different requirements and personalities, so it is important to be able to adapt your style as required.
Responsibilities will include:
General Office/Facilities
You will be a point of contact for telephone enquiries and for welcoming visitors to the office.
Bid Management
You may be required to assist with collating information relating to bid documents and tenders which could require liaison with different teams/departments across the Practice.
Business Information Systems
You will use your IT skills to raise purchase orders, process expense claims, complete timecards and arrange meetings/communicate with colleagues using ‘Microsoft Teams’. You will be able to work on formatting documents e.g. PowerPoint presentations and spread sheets, report formatting and production. You will be required to print, scan and copy documents.
Client Development
You may be involved with providing admin support to managers who are responsible for developing relationships with some of our key clients, using our in-house Client Relationship Management system (Pipeline), for which training will be given. This may involve you assisting with the organisation of external events and engaging directing with our clients.
Health, Safety, Security and Environment
You may be required to perform a role within our Emergency Response Team (eg Fire Warden, First Aider, Mental Health First Aider), for which training will be given.
You may be required from time to time to carry out tasks that fall outside the remit of this position.
ABOUT YOU
You will need to have a friendly, open approach to how you work, while being able to actively work with the technical teams and support many of the administrative activities on some of Stantec’s major frameworks.
You may have previous experience of working in a busy office environment undertaking reception and office administration duties. We would like you to have strong computer skills in Microsoft Outlook, Word, Excel and PowerPoint. You will be someone with initiative, who is reliable and has good communication skills, both verbal and written to ensure that the best possible service is given to internal and external clients.
Work Pattern
We are one single UK&I Administration team across all of our UK&I offices combining facilities and administration into one team. From time to time, you may be asked to support the wider Reading office facilities and admin team such as when there is a need to cover reception for holiday cover but this will be an unusual request and only in times of need.
Currently, we require our administration team to be in the office for their full working week (be that part or full- time) although this is under review.
About Stantec
Stantec is a professional services firm. Our team of 26,000 global experts provides engineering, architecture, environmental, and project management services across all phases of the project life cycle.
We’re designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.
From large-scale developments to challenging neighbourhood projects, we stretch across our global network to learn from others, offer our support, and gain new experiences along the way. So while we work to help the communities around us thrive, our own people thrive too.
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment.
At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.
