Administrator Belfast, Northern Ireland
Job description
We are seeking a number of Administrators to join our Practice Administration Team within Legal Support Services function in our Belfast Support Hub.
The Practice Administration Team support our UK, European and US offices with a vast array of administration tasks. Practice Administration are an ingrained part of the Fieldfisher family and make significant contributions to our workforce and are known for their supportive, hardworking and collaborative culture.
If you are an Administrator seeking a fast-pace, new opportunity in a fun and inclusive environment, submit your CV today.
Inclusiveness & Diversity
At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.
Should you have any accessibility requirements, please contact a member of Fieldfisher's Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.
For accessibility information on our Belfast offices, please visit our website: https://www.fieldfisher.com/en/locations/united-kingdom/contact-us/offices/accessing-fieldfisher-belfast-hub
As a Practice Administrator, you will be...
- Processing expenses, invoices and payments received, ensuring that the correct charge codes are used and follow up action taken where appropriate.
- Conflict checks in collaboration with the Risk team.
- Creation of engagement letters using the firm's systems
- Assisting with Client and matter inception
- Organising Conferences
- Sending internal calendar invites
- Raising billing guides and assisting with the billing process.
- Time recording for intercompany consultants
- Property Searches
- Electronic filing including data room management, downloading and uploading large amounts of files to internal and shared systems
- Adding to and updating the firm's Interaction database (CRM)
- Conducting research.
A bit about you
Essential skills/criteria
- A minimum of 5 GCSEs (or equivalent) including English and Maths grades 6-9 (A-C)
- Good understanding of Microsoft office packages (Word, Excel, Powerpoint)
- Strong attention to detail and ability to follow instructions
- A good understanding of our firm and our values
Desirable skills/criteria
- Demonstrate a proactive and positive approach to work
- Ability to prioritise tasks and manage time
- Excellent written and verbal communication skills
- Interest in improving administrative processes
- Driven and determined for a career in professional services
What can we offer you?
Our people are at the core of what we do. Fieldfisher's benefits package is designed to enable all colleagues to thrive in an inclusive and supportive environment. These benefits range from private health insurance, life assurance & income protection, flexi-gym discounts, season ticket loans, bike-to-work loans and much more.
Fieldfisher Belfast is based in the vibrant and modern offices located in the iconic Titanic Quarter. You will be joining a growing and exciting office environment, which has seen rapid expansion since its opening in August 2018.
Our open plan workspace encourages a sense of camaraderie, hybrid working and hot-desking. We have diverse teams made up of Lawyers, Legal Support and Business Services Professionals, collaborating to provide outstanding service to our clients, working across our many different sectors and practice areas. Offering great commuter links, being a 10-minute walk from the city centre, bookable on-site parking and easy access to railway and bus services.
We understand the importance of collaboration outside of work with lots of different clubs and networks for our people to get involved in, including quiz nights, book club, choir, firm-funded yoga, fitness challenges, football teams, and inclusive events with our nominated charity partners. If you would like to know more, chat with our recruitment team or visit our social media channels to see for yourself!
Culture & personal development
We’re a firm with real entrepreneurial drive and we don’t believe in squashing people’s individuality. We want you to use your unique talents and experiences to help the firm grow. You can only do that by being yourself. And working closely and collaboratively with people throughout the firm. That’s why we foster a culture that encourages you to be yourself.
We’ll give you bespoke support to develop your own career. Whether that’s through allowing you to “access all areas” across the firm, funding you through training for professional development qualifications, or making sure you have a structured career plan, we’ll make sure your talents are being nurtured.
How to apply
Enter your email address on the job advert and press the 'apply now' button to submit your CV and to start your application.
Please note that we recruit on a rolling basis, meaning that your application will most likely be reviewed before the application deadline. We will continue to accept applications until we have successfully filled the role.
