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Job Role: Administrative Support Coordinator

Location: Hybrid, Luton Office

Hours: Monday to Friday (35 hours per week)

As the Admnistrative support Coordinator, you will contribute to our vision of being the favourite property manager by:

• Working alongside the Operations team as well as RMC, RTM and incumbent agents, this role coordinates new instructions from concept to full day-to-day management; ensuring the full and timely set up of systems in readiness for handover.
• You will also have full responsibility of the administration activities relating to the demobilisation process, ensuring information is passed to new agents in line with industry guidelines and that relevant team’s complete actions where needed, as well as acting as the single point of contact for all new agents.
• The Demobilisation Co-ordinator will assist in planning the demobilisations, monitoring progress, escalating issues and ensuring the timely closing of tasks to a high standard. This role provides an effective and efficient support service to the Operational Managers, Clients and Customers.

* Internally the role is called Demobilisation Coordinator

The team will report to Demobilisation Manager.

Main Responsibilities

• Coordinate, to completion all the demobilisation activity, completing relevant documentation as part of the process, ensuring all customer requirements are met.
• Liaise with all relevant parties to ensure a smooth transition, ensuring relevant information is relayed appropriately and timely.
• Managing other deliverables to the process, using open communication and influencing skills to ensure required deadlines are met.
• Maintaining electronic filing systems.
• Compiling regular reports for distribution to the department and wider business.
• Update and ensure accuracy of CRM system and other databases.
• Management of communal mailboxes.
• To carry out any other reasonable requests/duties to support the broader Customer Support team
• Ensure task ownership and aim to resolve issues first time.

Skills and Experience

• Demonstrable experience of delivering an exceptional customer service.
• Confident, articulate communicator – both orally and in writing; able to build relationships with all types of customer and clients with a resolution focused mentality, creative in your approach.
• Able to work with autonomy and as part of a wider team
• Efficient in maintaining administration and record keeping electronically
• Demonstrable ability dealing with problems and challenges effectively.
• Good knowledge of Health and Safety regulations.
• Ability to work under pressure resilient, able to prioritise and manage time effectively.
• Excellent IT skills, social-media awareness and up to date with new technology.

Diversity

We’re committed to promoting diversity at FirstPort and recruit on merit. We will consider applications from job share applicants.

Ready to Apply?

Click the below apply button to start your application for this role. We will ask you to upload your CV and answer a few questions. You may also be asked to complete verbal and numerical reasoning tests online.

If you meet the criteria for the role, we’ll be in touch to arrange a short telephone interview and our shortlist of candidates will be invited to attend interviews with the hiring manager and up to three other key stakeholders.

Job Types: Part-time, Permanent
Part-time hours: 35 per week

Salary: From £21,000.00 per year

Benefits:

• Company pension
• Referral programme
• Store discount
• Wellness programme

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Luton: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Luton

Reference ID: 134