Administrative Officer - Roster Management Cell (AO) Wyton, East of England, England
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Location
About the job
Job summary
MDP officers do not patrol the streets, they protect sites of national importance, plus everything on them and everyone in them. It is vital, sensitive work that takes our Officers across England, Scotland and Wales in a whole range of roles, from our Marine Unit to the Dog Section, CID to Special Escort Group, and from Tactical to Central or Operational Support. MDP officers even lend their specialist skills to other police forces.
This position is advertised at 37 hours per week.
Job description
Develop and maintain a knowledge of PRG’s and apply to daily rostering practices.Load and maintain roster periods onto GRS. Observe and track to ensure they follow PRG’s and include accurate contractual hours, to the best possible outcome for business requirements, reflecting the goal directed needs of the customer. Make amendments to roster to cover short notice sickness, leave and detached duties. Taking into consideration qualification/ability to perform duties and work/life balance following PRG’s.
Produce shortfall log/spreadsheet and provide to station taking into consideration each different location requirements. Record and maintain sickness records. Enter and maintain officers’ contractual hours with adjustments such as overtime and toil. Ensure UORNS are completed.
Monitor and maintain courses/training in conjunction with chronicle taking shortfalls/minimum staffing into account. Deliver training to stations for GRS Client and GRS portal either face to face or using other communication resources. Build, maintain and adjust shift patterns in line with PRG’s and approved station requirements.
Becoming the key point of contact and developing professional relationships with personnel on station including a range of ranking officers and maintaining with regular communication.
Create personnel files for all new recruits/NEOF’s including any previous service records. Run quality control on all aspects of GRS ensuring accurateness of emails, call signs, locations, personnel system settings to stay in line with Control works and Chronicle. Monitor and maintain annual leave records.
Provide direct support and guidance to stations relating to GRS.
Person specification
The Post Holder will be required to have the following:
- A high standard of communication skills, both written and oral.
- An understanding of computerised roster management is desirable with a high aptitude in standard IT systems.
- Strong organisational skills with the ability to co-ordinate multiple tasks.
- Focused, motivated, self-disciplined and a willingness to learn.
- An ability to comprehend and process large amounts of data/information.
Behaviours
We'll assess you against these behaviours during the selection process:
- Leadership
- Communicating and Influencing
- Changing and Improving
- Working Together
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
The post does not offer relocation expenses.
Please note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/
Things you need to know
Selection process details
Applicants should apply for this role online, via the website.
Assessment at sift and interview will be based on meeting any defined skill/qualification requirements along with a Success Profile element assessment, as detailed in the job advert. The Success Profile elements to be assessed will be outlined within the job advert. The Civil Service Success Profile Framework is available here:
https://www.gov.uk/government/publications/success-profiles
At sift, applicants will be sifted against the Civil Service Behaviours Leadership and working together, and statement of suitability for their experience and skills.
At interview, applicants will be sifted against the following Civil Service Behaviours and experience.
- Leadership
- Communicating and Influencing
- Working together
- Changing and Improving.
We would generally expect Behaviour examples to follow the STAR structure and encourage candidates to use this throughout their application.
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter (opens in a new window).
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
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