Administrative Officer Fort George, Scotland
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Location
About the job
Job summary
Thank you for your interest in the post of Administrative Officer with Historic Environment Scotland, based at Fort George. This is a 6 month fixed term and pensionable appointment.
This post sits within the Planning & Reporting Team providing a support service to the Operations Directorate North teams including the Regional Technical Team, Conservation and Works Team and the Visitor & Community Teams.
Job description
You will work as part of the Operations Directorate of Historic Environment Scotland based in the North Region. You will be part of the administrative support team based at Fort George. The team supports a variety of Estates staff of varying grades and at depots and sites across this area. The North Region includes several high-profile monuments in the care of Scottish Ministers including Urquhart Castle, Skara Brae and Fort George, as well as Orkney, the Western Isles and Shetland sites. The administrative support team at Fort George is composed of one Office Manager and three Administrative Officers, of which this post is one.
Key responsibilities, duties, and objectives
Responsibility for the processing and collation of various financial orders/goods received notes
Providing monitoring reports and support on a range of miscellaneous contract and finance related matters
Attend meetings and take minutes on a regular basis
Undertake general administrative duties including collation of data, organising accommodation and transport and the answering of general queries from both within and out with the organisation
Any other duties as requested by the Office Manager on an ad hoc basis
Person specification
You will be assessed against these competencies during our selection process.
Core Competencies:
- Delivering excellent Service – Demonstrating a commitment to quality services
- Teamwork - Contributing to and supporting working together
- Planning and Organising - Putting plans and resources in place to achieve results
- Communication - Communicating appropriately and clearly
- Knowledge & Expertise - Applying and developing knowledge and expertise to achieve results - (See below for specific criteria)
Knowledge, skills, and experience
You will be required to demonstrate that you meet the requirements and qualifications below as part of the selection process.
Essential requirements:
- A working knowledge of Microsoft Office software package, particularly Word and Excel
- Knowledge of Finance software similar to Oracle used by Historic Environment Scotland
- Experience in recruitment administration
- Experience of minute taking
- Awareness of Health & Safety in an office environment
Desirable requirements:
- A basic understanding of the historic built environment
Benefits
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
Things you need to know
Selection process details
You can apply on-line by visiting our website at https://applications.historicenvironment.scot/.
Guidance on completing the application can be found in the ‘Guidance notes for applicants’ document, also available at the above website, which we recommend that you read, in conjunction with this Job Description.
Your application must arrive by the advertised closing date. Please note that when applying online, we will only be able to see your application once you fully submit it.
If you are unable to complete an online application form, please email [email protected] quoting the job title and recruitment reference, and we will arrange for an application form to be sent to you.
Feedback will only be provided if you attend an interview or assessment.
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Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
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