Administrative Officer Gosport, England
Job description
"Our Corporate Services Group (CSG) function is represented in every area of the organisation, with a wide range of specialisms that collectively enable our effective day-to-day operation, ensuring we can deliver our objectives and maintain compliance.
As part of our team, you'll benefit from plenty of routes for development, access to specialist training and funding for professional qualifications, and a c.27% employer pension contribution.
You’ll also have access to a wide range of employee networks, including the Women’s Inclusive Network, Race & Culture Network, Pride Network, Disability Network – and many more. We recognise that the best people for the job may have commitments outside of work, so we’re pleased to promote flexible working to support our colleagues in balancing work and home life. "
We have an exciting opportunity available within our senior management compliance team, predominantly focusing on assisting in Occupational, Health, Safety and Environmental Protection areas, such as explosives safety standards, fire safety standards, emergency response requirements and environmental management.
Additionally, we will provide training where an Occupational, Health, Safety and Environmental Protection qualification is not held. We will also provide the support for the completion of the NEBOSH General Certificate or NVQ equivalent while in post.
As an Administrative Officer, you can expect a challenging, broad, and varied role which will draw on your stakeholder engagement experience, analytical and commercial skills. The role will also pull on your communication, problem solving, decision making and management of resource skills and your strengths in working independently.
Please note that due to the nature of this position, it will require full time attendance to the stated site. Occasionally the post will require travel to other Ministry of Defence partnering and Defence Munitions sites, depending on organisational requirements.
Responsibilities
- Act as a key point of contact for internal and external specialism requests, providing advice and guidance, escalating to more senior colleagues where appropriate.
- Own logistical elements of activities and events such as arranging travel, booking venues, or coordinating visits.
- Support internal communications such as updating internal websites, distributing key information, and acting as a focal point for other internal communications.
- Provision of support for explosive licensing regime, including updating of databases, administrative support to Compliance Team members.
- Participation in checks and inspections, including recording findings.
- Maintenance of the compliance team’s documentation, files, library, and spreadsheets.
- Participation in site emergency response procedures.
- Building and maintaining productive relationships with other Defence Munitions Occupational, Health, Safety and Environmental Protection personnel to develop best practice.
Person specification
To be successful with your application you must demonstrate that you meet the following essential criteria:
- Minimum Maths and English GCSEs qualifications or equivalent.
- Previous administrative experience.
It will also benefit your application if you are able to demonstrate the following desirable criteria:
- Strong communication and analytical skills.
In addition to the responsibilities above, the following technical competences and behaviours will be assessed at interview:
- Professional Communications - Awareness
- Problem solving - Awareness
- Managing a Quality Service
- Delivering at Pace
Benefits
- 25 days’ annual leave +1 day a year up to 30 days, 8 bank holidays and a day off for the King’s birthday
- Flexible and hybrid working wherever possible, to support your work-life balance (though some attendance to the stated site is required)
- Market-leading employer pension contribution of around 27%
- Annual performance-based bonus and recognition awards
- Access to specialist training and funded professional qualifications
- Support for progression
- Huge range of discounts
- Volunteering days
- Enhanced parental leave schemes
We believe in creating an environment where our people can grow, thrive, and be their best selves. So whether you’re looking for a next step, a fresh start, or a helping hand as you return from a career break, here you’ll find a supportive, family-friendly organisation to be a part of. If you need any additional support with your application, let us know.
Further Information
More information can be found below:
- DE&S Little Book of Big Benefits: https://bit.ly/3FEb54v
- Further Information: https://bit.ly/3K26Xhl
- Terms and Conditions: https://bit.ly/3yUwcM1
#LI-Hybrid
Things you need to know
Selection process details
Your application will go through the following stages of assessment:
1. Pre-sift - We will check that you meet any essential or eligibility criteria that are listed in the Person Specification section of this advert. On your CV, please clearly show how you meet the essential criteria.
2. Sift - Your CV will be assessed against the following categories, using a simple numerical scoring system: Key Achievements; Relevant Experience; Applied Knowledge and Skills
3. Interview - If you're invited to interview, you'll be assessed against the Sift categories listed above, as well as the Technical Competences and Behaviours listed in the Person Specification section of this advert.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).
See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window)checks.
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window)sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Apply and further information
This vacancy is part of the Great Place to Work for Veterans (opens in a new window)initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job contact :
· Name :Ryan Mundy - DE&S Talent Acquisition Specialist
· Email :[email protected]
Recruitment team :
· Email :[email protected]
Job Types: Full-time, Permanent
Salary: £20,500.00-£22,000.00 per year
Benefits:
- Company pension
- Flexitime
- On-site parking
- Store discount
- Wellness programme
Schedule:
- Flexitime
- Monday to Friday
Supplemental pay types:
- Performance bonus
Work Location: In person
Reference ID: 1077
