Administrative Assistant (Scheduling) Exeter, England
Job description
Administrative Assistant - Scheduling
Job details
Salary: £22,158 - £27,698
Business Area: Connections - Scheduling
Location: Exeter
Contract Type: Permanent (Full Time)
Working hours/pattern: 37 hours Monday - Friday
Closing date for applications: 25th April 2023
Who are we?
We are a gas distribution business that services the gas infrastructure across Wales and the south-west of England. We serve our customers and communities with safe, reliable, and affordable energy services whilst investing to create a sustainable future to deliver our carbon-free vision for 2050.
What we’re looking for?
We are looking for a Scheduling Administrative Assistant to provide a range of administrative assistance to the Below Ground Scheduling team and contribute to the achievement of the business-wide objectives.
We’ll trust you to:
Create a weekly plan of work for 5 – 10 operational teams across a geographical area, ensuring they are efficiently planned to required level of performance as defined by Operations Area Engineering Managers and where required liaise with FLM to confirm requirements/arrangements. This will include:
- Coordinating the complex planning of jobs, looking at maps/understanding engineering difficulties/setting operational performance etc.
- Operate office systems, process documents, maintain accurate records and access information in support of Build & Replace Scheduling activities.
- Work as part of the Scheduling team to deliver outputs across all areas
- Provide administrative support and assistance in providing an efficient and effective service to contribute to the achievement of operational objectives.
- Compile and provide information in accordance with relevant procedures and guidelines, to support management make effective decisions.
- Support and promote the philosophy of safe team working and development across all WWU activities to achieve business objectives and continuously improve performance.
You can read a full job description here.
You’ll need to have:
- A customer driven focus for both internal and external customer’s
- The ability to deal with a wide variety of tasks, whilst ensuring strict deadlines are met
- Excellent administrative skills
- Good oral and written communication skills
- Competence and experience of using general Office packages, particularly Excel
We would also love to hear about anything else you feel you could add or bring to the role!
As we are a safety critical organisation, all offers of employment are subject to pre-employment drug & alcohol screening.
What’s in it for you?
- A competitive salary starting at £22,158 rising to £27,698
- Hybrid working
- Flexible working opportunities
- 25 days annual leave plus bank holidays
- Retirement Savings Plan (pension) with Aviva: 5% employee contribution, with WWU doubling your contribution at 10% - totalling 15%
- 14 x salary Life Insurance linked to membership of the Retirement Savings Plan
- “Choices” flexible benefit scheme options including corporate gym memberships, dental insurance, and health cash-plans
- Access to our Financial Wellbeing Programme - allowing you to manage your benefits flexibly to suit your financial needs
- Enhanced pay for parental leave
- Retail discounts and cashback scheme
- Annual salary review
- Company Sick Pay
- In-house Occupational Health Team
- Employee Assistance Programme
- Comprehensive training
The way we do things
Wales & West Utilities is a values-based business.
Interested?
If you think you’d make a good addition to the team, we would love to hear from you!
To apply, click the link below.
If you would prefer to complete your application form in an alternative format such as Microsoft Word or would like to discuss the role in a little more detail, please contact us at [email protected] or on 07970 489 413.
You can also ask us about flexible working practices that may be available or tell us if you have any special requirements during the application process.
