Administrative Assistant - Family Office, Endowments & Foundations London, England
Job description
About this role
Business Unit Overview:
The BlackRock EMEA Family Office, Endowment and Foundation business is currently made up of 10 members in the UK, France, Germany. It is one of the fastest-growing client segments at BlackRock. The team covers Single and Multi-Family offices of institutional scale, as well as established endowments and foundations across the EMEA region. This is an established, multi-billion AUM team with a strong track record and one in which the firm is investing for growth.
Role Overview:
BlackRock is seeking an Administrative Assistant. The Administrative Assistant, based in London, will be responsible for supporting the EMEA Family Office, Endowment & Foundation team.
Responsibilities:
We are looking for an enthusiastic and organised individual for a team administration role within a fast-paced, dynamic team. The core responsibilities will be:
- Help with sales documentation and client requests
- Help schedule meetings for client roadshows
- Disseminating monthly fund performance data with clients
- Diary management for the team
- Help in organising team offsites and social activities
- Administrative support ahead of client meetings (preparing agenda materials, ensuring presentations are printed)
- Travel bookings and expenses claims for the team using Concur
- Setting up meetings for in-person or using a videoconferencing function such as Zoom or WebEx
- Coordinating with marketing to ensure everything is set up ahead of events
This role would suit someone who is a quick-learner, able to prioritise, respond quickly, is able to multi-task and thrives in a busy environment.
Other skills required:
- Proactive, positive, – can do – attitude
- Clear communication (keeping the team informed of all client communication)
- Multi-tasking in a time sensitive, fast paced environment
- Adapts well to changing plans and priorities
- Ability to work independently and assume additional responsibilities as required
- Ability to interact with stakeholders at all levels
- Desire and ability to provide outstanding service to internal and external stakeholders
- Maintains focus with sense of urgency, while upholding respect for others
- Proven ability to manage competing priorities and meet tight deadlines
- Excellent communication skills (written and verbal)
- Strong computer skills (MS Word, Excel, PowerPoint, Outlook calendaring, Outlook email, etc.)
- A high level of attention to detail
- Discretion when dealing with confidential information in all aspects of work.
- Fluency in other languages, specifically German and French would be helpful
Our benefits
To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.
Our hybrid work model
BlackRock – s current hybrid work model is designed to enable in-person connections and collaboration that is core to our culture, while supporting increased flexibility for all employees. In line with local health guidance and regulations, employees are required to work at least 3 days in the office each week, with the flexibility to work from home up to 2 days a week. Some business groups may require more time in the office due to their roles and responsibilities. The health, safety and well-being of our people will always be our top priorities; we will continue to monitor local conditions and health advisories in making decisions about our work environments.
About BlackRock
At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children – s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.
This mission would not be possible without our smartest investment – the one we make in our employees. It – s why we – re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.
