administrative assistant Stonehaven, Scotland
Job description
Job Title: Administrator
Job Location: Office/Yard Based
Roles / Job Purpose
Successfully deliver an efficient and cost effective plant, equipment and vehicle administration system.
Ensure that company and hired in plant, equipment and vehicles operated by employees and sub contractors complies with legislation and client specification / requirements.
Ensure compliance of employees and sub-contractors company plant, equipment and vehicles.
Ensure compliance with the Company Standards of Service, Integrated Management Systems and to meet the requirements of the company business plan(s).
Key Tasks
Health & Safety
Taking reasonable care for the health and safety of themselves and of other persons whom may be affected by the things that they do, or do not.
Ensuring compliance, so far as is practicable, with all OH&S requirements in all workshops, yards and associated ancillary storage areas.
Ensuring that appropriate and adequate risk assessments have been carried out or are in place and that all personnel (employees and others) are made aware of the actual or reasonably foreseeable risks to which they may be exposed and the control measures in place to minimise the risk.
Co-operating with their employer, so far as it is necessary to enable them to carry out their H&S duties.
Ensuring all work is carried out in accordance with the relevant processes and procedures and any additional instructions communicated to them.
Ensuring that all work is carried out in accordance with existing safe systems of work.
Ensuring that all plant and equipment for which you are responsible is serviced and maintained in accordance with procedure.
Promptly reporting any transgressions from, or violations of, H&S to the relevant Manager in accordance with procedures.
Taking personal ‘ownership’ of OH&S matters and never ignoring hazards, unsafe acts or unsafe conditions.
Communicating OH&S information as required by management.
Reporting any known or suspected defects or failings in the OH&S Management System to the relevant Manager without delay.
Key Responsibilities
The efficient, effective, control and monitoring, via accurate computerised records using NAV, of:
All company and hired small plant and specialised equipment to ensure:
Traceability
Serviceability
Ensuring Health and Safety Policies relating to plant equipment and vehicles are relevant and up to date
Ensuring that plant, equipment and vehicle operations comply with current legislation and good practice.
Develop, arrange and maintain systems of work to support the company’s operations
Assist in the setting up and maintaining of a servicing programme for plant and equipment.
Ensure any plant or equipment that is issued is to be either fully serviceable, or its limitations are notified to the end user.
To ensure that equipment that has an expired calibration or PAT date is not used to perform tasks.
Complete all relevant paperwork and documentation.
Attend site where necessary to undertake duties.
Assist in the ordering and maintaining stock levels of spare and consumable parts
Liaising with Contracts Managers and any other Manager to ensure sufficient plant and equipment is available for company use; surplus hired plant is to be immediately returned.
Monitor and record all Portable Appliance Testing.
Monitor and record the equipment calibration programme.
Maintain a vehicle fleet and plant equipment servicing schedule and to ensure that this schedule is met.
Job Type: Full-time
Salary: £24,000.00-£28,000.00 per year
Benefits:
- Company events
- Company pension
- On-site parking
Schedule:
- Monday to Friday
Work Location: In person
