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Administrative Assistant

Grade 4, points 12 – 16

Annual salary £22,833 - £24,568 (actual)

Permanent, Term time only plus one week (40 weeks), 38.75 hours per week (Monday to Friday, 8.15 am - 4.30 pm)

We are seeking to appoint a talented and highly motivated Administrative Assistant to join our Academy. You will be an important member of our team and have a positive approach in this key role. This is a superb opportunity for a creative and innovative Administrative Assistant, who has enthusiasm, drive and dedication to unlock children’s academic and personal potential.

Key responsibilities include:

• Undertake reception duties, acting as the first point of contact in response to telephone and face to face enquiries, promptly passing on messages as required.
• To ensure compliance of the school’s safeguarding and security arrangements/procedures.
• Administer basic first aid/medicine as required.
• To provide administrative support eg photocopying, typing, filing, emailing, completion of routine forms/bookings.
• Undertake general financial administration such as processing orders, collecting moneys and undertake basic book keeping, such as for petty cash.
• Obtain supply cover as instructed.
• Provide administrative support for meetings, including taking notes.
• Assist with the administration of school lettings and other uses of school.
• To support school leaders in monitoring and responding to student absence and student admissions.
• Maintain confidential staffing records, including inputting overtime and absence information.
• Manage and check the recruitment process in line with Trust policy including undertaking relevant checks and maintain the Single Central Record.
• Completion of appropriate documentation to ensure that contractual and payroll information is produced and accurately maintained.
• To co-ordinate the sickness absence process, including identifying triggers and conducting return to work meetings with staff that have been absent from work.
• Prepare information for external agencies as and when required eg school workforce census.
• Participate in the induction of new staff, ensuring mandatory training is complete.
• Monitor probationary periods in liaison with the line manager.

For more details please contact Mrs Nicki Elwart, PA to Executive Headteacher, or visit our website.

Closing date: Friday 3rd February 2023 at 9 am.

Interviews to be held on Wednesday 8th February 2023

Windsor Academy Trust is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. This post is subject to an enhanced DBS with barred list check.