Administrative Assistant London, England
Job description
The post holder will provide efficient and effective administrative support to the Deputy Master and the Senior Management Team.
Line Management
The post holder reports to the Deputy Master and is responsible to the SMT for other administrative work.
Duties and Responsibilities
The post holder's main duties include, but are not limited to the following:
Administration
Send letters to parents, create e-form reply slips, when required, and keep a record of all out-going post
Create and maintain databases
Format and assist with proofreading letters prior to sending out to parents
Assist the compilation of lists and timetables for after-school activities
Provide general administrative support to the SMT as required (e.g. setting up for Parent Evenings, internal school events, drama productions, etc.)
Administration and data input on our Management Information System
Key skills
Excellent Microsoft Office skills including the ability to use mail merge
Highly professional with excellent telephone manner
Excellent organisational skills and attention to detail
A high standard of written English
The ability to maintain a high level of confidentiality
Hours of Work
Approximately 07:40 to 16:45, (40 hours per week) Monday to Friday. This is a term-time post with some additional days / weeks to be worked as outlined below:
3 Saturday Open Mornings in the Play term (September to December and in June)
2 Saturday Assessment days in the Lent term (usually in January)
All staff are welcome to attend School events. The School Administrator will be asked to support with the administration of occasional evening events during the term.
All teachers and other staff are expected to:
Promote and support the School’s Aims and Vision and School Development Plan.
Adhere to, and support, the School’s policies and procedures.
Accept responsibility for the welfare and care of all pupils, at all times.
Attend Staff Meetings, Parents Evenings and other meetings and School events, such as the Carol Service and School Concerts, outside normal hours.
Undertake any other duties or tasks as the Master, the Deputy Master or the Governing Body may reasonably require.
Engage positively in, and contribute to, INSET activities offered by the school.
Holidays
All of the School’s main holidays, with exception of 18 days as follows:
1 week at the start and end of the Summer holidays (10 days in total)
2 days at the start and end of the Christmas and Easter holidays (8 days in total)
Please refer to the attached person specification for further details.
Equal Opportunities
We are an equal opportunities employer. We therefore encourage candidates to apply irrespective of age, disability, marriage or civil partnership status, pregnancy or maternity, race, religion and belief, gender identity, sex or sexual orientation.
Safeguarding and Child Protection
Westminster Under School is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.
About The SchoolWorking at Westminster Under School
Westminster Under School is a busy, purposeful and vibrant place to be and an excellent workplace. The community is made up of 292 pupils, 43 teaching staff and 50 support staff.
Westminster Under School is a friendly and welcoming place to work. There is a real sense of community here and staff members quickly become part of the rhythm of life, both inside and outside the classroom. Social events are regular and varied, with plenty of opportunity to socialise outside working hours. Support staff as much as teaching staff are encouraged to embrace the School’s day-to-day activities, whether that be attending a concert or a sports fixture.
At Westminster we will always select the best candidate for every position. We do know, however, that we can only truly choose the best person on every occasion if a broad and diverse pool of candidates see the job advertised and are encouraged to apply.
As such, we continue to work on how our job roles are encountered, and particularly welcome applications from groups who have traditionally been underrepresented here.
Westminster Under School is for everyone, regardless of gender, ethnicity, sexual orientation or any other protected characteristic. We hope you are encouraged to apply.
The School
Westminster Under School is a great environment for happy and purposeful pupils, and for all the staff who support them. Our aim is to produce well-rounded individuals with a love of learning and an enthusiasm for life, and who relish coming into School each day. All members of staff play an important role in ensuring that day-to-day processes at the School run smoothly, and in turn helping each and every pupil to enjoy and benefit from all that the School has to offer.
The Under School is a day school with approximately 292 pupils aged between 7 and 13. The School was founded in 1943 in the precincts of Westminster School in Little Dean’s Yard, just behind Westminster Abbey. The 17 boys with whom it began rapidly became 60 in number and by 1950 there were 80 boys in the Under School. The boys had to compete for space with the senior school pupils who had returned from evacuation at the end of the war, but in 1951 the Under School acquired its own premises in Eccleston Square. Numbers of pupils continued to rise during the 1960s and 1970s and in 1981 the School moved once again to its present site overlooking the Westminster playing fields in Vincent Square. A stone’s throw from the same Square is the striking Art Deco Sports Hall, which is used by both Westminster Under and Westminster Great School pupils.
To this day, the Under School enjoys a strong and important bond with Westminster Great School. Both schools foster a deep sense of the importance of independent thought and the ethos of a liberal education, giving them a unique shared identity. It is usual for Under School pupils to be offered a place at the Great School, and the vast majority accept their offers, continuing on until they leave the School in Year 13.
Package DescriptionRequired for: September 2023
Location: Under School (Vincent Square)
Contract: full-time (term-time only), permanent
Salary: £25,000 FTE. The salary will be prorated down to reflect the number of hours worked.
For this role, there is no fixed closing date. Applications will be considered on receipt and interviews may occur at any stage.
