Academic Administrative Assistant

Title: Academic Administrative Assistant

Department: Education

Employment Status: Full time

FLSA Status: Non-Exempt

Organizational Relationship: Reports to Chair of the Education Department

Job Purpose: Wagner College invites applicants for a full-time,12-month academic administrative assistant position, reporting to the Chair of the Education Department. The academic administrative assistant will provide support for the Chair, education department faculty, and students relating to the departmental communications, database management, faculty and student files, and the maintenance of student records.

Duties/Responsibilities include, but are not limited to:

Essential Functions and Desired Qualifications

• Communications with a variety of college departments including Human Resources, I.T and the Provost's office
• Preparation and organization of all department schedules and department records
• Preparation and organization of paperwork pertaining to majors, minor and courses
• Maintaining department website
• Administrative tasks including correspondence and creation of pdf files and copies
• Overseeing purchases and department budgets
• Helping to organize and participate in special events.
• Other related duties as assigned including working occasional nights and weekend.
• Strong interpersonal communication skills- verbal and written
• Action-oriented professional with the ability to work collaboratively with students, faculty, staff and community partners
• Proficiency in Zoom and Excel needed and a willingness to learn other platforms to support the ongoing work of the department
• Experience with PETS fingerprinting system for educators desirable
• Successful prior administrative experience.
• Background working as an administrative assistant in schools a plus.

Supervisory Responsibility:

The department administrative assistant will hire and train students each semester to assist with daily functions in the Education Department.

Graduate Assistant-Office Administrative Position - Hire and train a graduate student for 20 hours per week to assist with above administrative duties.

Nothing in this job description restricts Management’s right to assign or reassign duties and responsibilities to this job at any time.

To Apply, please direct cover letters and resumes to: Dr. Katia González, Professor of Education and Chair at [email protected] with the subject line “Academic Administrative Assistant”

Additional Information
In compliance with NYC’s Pay Transparency Act, the annual rate for this position is approximately $40,000. Wagner College considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer.

Wagner College achieves this mission through the implementation and enhancement of The Wagner Plan for the Practical Liberal Arts, which was formally launched in 1998. This innovative and bold curricular methodology is predicated on a method of integrated learning. It builds upon Wagner’s history of combining liberal arts and focused professional programs, coupled with our unique location and requires experiential learning for all students. The Plan has thus ushered in a new vision of engaged student learning that is at once reflective and integrated, theoretical and practical. Our goal has been, and continues to be, to provide a transformative college experience which best prepares our students for positions of effective and responsible leadership and citizenship in their chosen professions, and in their personal and public lives. From the outset, our faculty have eagerly led this learning centered endeavor.

Preparing all students for such leadership requires a coherent, efficient, effective and universal educational program and a focused Faculty and Administration, supported by an equally committed Board of Trustees.

Wagner College prepares students for life, as well as for careers, by emphasizing scholarship, achievement, leadership, and citizenship. Wagner offers a comprehensive educational program that is anchored in the liberal arts, experiential and co-curricular learning, interculturalism, interdisciplinary studies, and service to society, and that is cultivated by a faculty dedicated to promoting individual expression, reflective practice, and integrative learning.

Wagner College offers a generous benefit package that includes medical, dental, vision, pension and paid time off benefits to all full-time employees. The Wagner College Office of Human Resources partners with all members of the College community to cultivate a work environment that values equal opportunity, diversity equity inclusion and access, professional development and individual excellence.

Wagner College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national or ethnic origin, sexual orientation, gender identity or expression, marital status, age, disability or genetics. In addition to federal law requirements, Wagner College complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

• Posted in Non-Exempt on Jul. 14, 2023