administrative assistant Nottingham, England
Job description
Are you looking for an administrative role that will really make a difference to lives?
This position is an integral part of the service and will ensure the smooth running of the NHS Talking Therapies contract. This is done by providing an effective and efficient administrative service for NHS patients, referring GP’s, healthcare professionals and ICB contacts. The role is varied and covers a range of administrative responsibilities that support the day to day operations of the service, as well as contributing to its ongoing development.
At Vita Health Group we appreciate the part ALL our team play in helping people get better.
If you would like to be part of a forward-thinking company and join our friendly team, keep reading to see if you are interested in the role and what we have to offer.
Main Duties and Responsibilities
- Answering incoming and making outbound calls in a professional manner within agreed KPIs.
- Processing referrals within targeted timeframe
- Updating patient information within the record system, ensuring a high level of accuracy.
- Monitoring and actioning treatment waitlists.
- Monitoring and responding to enquiries via email.
- Checking and processing letters to patients, GP’s and Healthcare professionals.
- Ensuring patients are communicated with at the earliest opportunity for any changes to appointments including cancellations and reschedules.
- General administration and any other ad hoc duties to contribute to the smooth running of the service.
The candidate:
The ideal candidate will be a confident communicator who enjoys problem solving and forward thinking using their own initiative. They must therefore be comfortable dealing and working with people of all levels.
Attention to detail, accountability and pride in the work they deliver is essential. Good communication skills and high level organisational and time management skills are also a must.
This is a hybrid role and you will need to travel to our Nottingham City Centre office at least two times a week as requested by the line manager. The successful candidate will be required to support other VHG Talking Therapies Admin Teams when there is a business requirement.
The working hours for this role are Monday - Friday 9am-5pm, one day per week will be a late shift of 12pm-8pm, and Saturday mornings on a rota.
Skills and Experience:
Essential:
- Experience of working with and dealing with the public.
- Experience of working in an administrative capacity.
- Excellent customer service skills, including a professional telephone manner.
- Excellent written and spoken communication skills.
- Excellent attention to detail.
- Drive to learn quickly, especially in relation to internal IT applications.
- Ability to work independently as well as part of a team.
- Flexibility with shifts may be required to assist with cover due to staff absence.
- An awareness of and commitment to supporting and facilitating diversity and inclusion
- Willingness to travel, which may include occasional overnight stays, as and when required
The Company:
Vita Health Group is a leading UK healthcare provider with over 30 years’ experience delivering best in class physical and mental health services across corporates, NHS and private patients.
We comprise of three leading UK healthcare providers, each with their own great reputation within the healthcare industry; RehabWorks, Workplace Wellness and Crystal Palace Physio Group.
Why Vita Health Group?
Vita Health Group celebrates life. Improving lives physically and mentally drives everything we do.
We are physical and mental health specialists with over 30 years of experience. We work in partnership with the NHS, are engaged by insurers and some of the UK’s largest corporate companies to support their workforce and provide a full range of physiotherapy services to private customers.
To achieve our mission of making people better, we recognise the importance of investing in our staff. In addition to a competitive salary, we also offer the opportunity of a flexible work life balance and a comprehensive benefits package which you can view here: https://www.vitahealthgroup.co.uk/join-us/careers/
To progress your skills and enable career development we provide Continued Professional Development opportunities including secondments, management training, a mentoring scheme and regular events and webinars across a range of clinical disciplines.
Vita Health Group is proud to be an equal opportunities employer. We are committed to Equality, Diversity & Inclusion best practice and positively encourage applications from candidates regardless of sex, race, disability, age, sexual orientation, gender identity, religion/belief, marital status, or pregnancy/maternity. To support this we have a dedicated team of EDI specialists and run a range of active in-house diversity networks. We are actively seeking to increase the diversity of our workforce, to ensure we are representative of the communities we serve at all levels. We therefore welcome applications from candidates with a wide range of lived experience.
We are committed to equitably support the wellbeing of all employees as demonstrated by:
- Our association with the MINDFUL EMPLOYER Charter for Employers who are Positive About Mental Health.
- Our status as a Disability Confident Employer dedicated to ensuring that all candidates are treated fairly throughout the recruitment process. All disabled candidates that meet the minimum essential criteria will be invited to interview.
- Our Ethnicity Matters Scheme where all applicants for senior roles (£40,000+) from a minority ethnic group that meet the essential criteria will be invited for interview.
- Our sign up to the Armed Forces Covenant.
- Our status as a Menopause Friendly Committed employer.
- Our sign up to the Employer with Heart Charter.
- Our commitment to meet the standards outlined in the NHS Equality Delivery System (EDS). Workforce Race Equality Standard (WRES) and Workforce Disability Equality Standard (WDES).
- The provision of access to health and wellbeing services for colleagues which includes a team of trained Mental Health Advocates and an Employee Assistance Programme.
- An embedded “speaking up” culture facilitated by Freedom to Speak Up Guardians.
Should you wish to discuss any adjustment or assistance you might need in the application or interview process please contact [email protected] and we will arrange.
VHG is committed to supporting transgender individuals with dignity and recognises the potential complications that may arise when taking references. We encourage applicants to contact HR at [email protected] to discuss or amend how we manage reference requests.
Please note, all applicants must be legally entitled to accept and perform work in the UK and all positions are subject to a DBS check.
Any data which you share with us throughout the hiring process will be stored securely within the UK and is accessible only by staff who require it. Should your application be unsuccessful, your data will be securely destroyed after 6 months.
Vita Health Group reserves the right to close this job when sufficient applications have been received.
