Administrative Assistant London, England
Job description
A D M I N I S T R A T I V E
A S S I S T A N T
Us Experiential is a small boutique agency who produce beautifully crafted experiences for luxury and lifestyle brands. Founded in 2020, we are a brave, young creative agency with big ambitions and our growth and success over the past two years has been dynamic.
Our Clients include NETFLIX, Jean Paul Gautier, Space NK, McLaren, LIONSGATE, Fenty
Beauty, Benefit, MADE.com, Paco Rabanne
We Produce Theatrical & Immersive Events | Experiential campaigns | Pop Ups | Brand
Activations & Stunts | Festival Activations | Creative launches for products, brands, entertainment shows and series
Our Culture:
We are an enthusiastic team that champions collaboration internally and with our clients.
We believe that being passionate about what we do and ensuring our workspace is a positive environment, is essential in allowing us to deliver joy for our clients and their consumers. We take pride in our work and are always excited to share our creativity. We don’t sweat the small stuff, there is always a solution to every challenge, it might just require some creativity, and luckily that’s what we do.
Our Values:
KINDNESS - CREATIVITY - BALANCE - CONNECTION - INSPIRATION - FUN
WHO WE ARE LOOKING FOR
- A super organised Administrator
- A logistical and practical thinker with a love for systems and operations
- Some experience in finance related administration
- A flexible proactive approach with a can-do attitude and good humour
- Exceptional attention to detail and a love for a comprehensive spreadsheet
- Strong financial acumen and precision with budgets and numbers
- Excellent written and verbal communication skills
- You have an interest in culture, design and creativity
- You approach tasks with warmth, patience and listening, always fostering a positive climate as part of the team
OVERVIEW OF ROLE
- Supporting the Director of Live and wider teams to keep operations and systems running like clockwork
- With support from the wider team, keep an understanding of projects that are flowing through the business
- Manage and maintain project and budget data in Streamtime, setting up projects and ensuring all supplier information is correct and up to date
- A mend all project budget updates daily in Streamtime to ensure they are accurate and consistent
- Raise purchase orders and expense requests
- Support with day-to-day operations, finance and project related admin ensuring all paperwork / admin is accurate and detailed
- Keep our supplier and freelancer databases up to date
- Build relationships with existing suppliers, sourcing quotes and estimates as required
- Support producers on projects - from sourcing venues, props or furniture, to arranging shipments and couriers
- Act as production support onsite where required, particularly during event builds
- Take responsibility for all deliveries and orders
- Represent Us Experiential as the first point of contact for general enquiries
- Make arrangements and bookings for meetings, hotels, cars and restaurants
- Look after our lovely London studio (to be), and along with the wider team, keeping it a fun and welcoming place to work
- Champion sustainability and environmental considerations across all areas of the business
- Ask questions and input constructive feedback where relevant
- Attend 3 month review sessions to discuss ambitions, development, goals and achievements and share and receive feedback on progress with Director of Live
- Set 3 goals for each year to achieve with the Director of Live
- Adhere to and champion the Us Values
SYSTEMS
It would be a great if you already are familiar with Google Suite & Excel
Streamtime would be a bonus but not necessary
ADDITIONAL DETAILS:
Holiday allowance per annum:
- 20 days annual leave
- 8 bank holidays
- Plus Christmas shutdown (5 days for 2023)
- Plus an additional day paid holiday for your birthday
Working hours:
Working hours will be standard office times however due to the nature of the business, some after hours, weekend work and travel may occasionally be required
Location:
The role is currently remote and will be relocating to studio space in East London late Spring
Salary:
Salary £24 - £28k dependant on experience | 3 month probation
To apply, please send us your CV and tell us some info about your amazing expertise and passion that make you perfect for this role and why you would be excited to work with Us.
Send your application to: [email protected] with
‘Admin Assistant’ in the subject title by 14th April 2023 and we will get back to you shortly.
Job Type: Full-time
Salary: £24,000.00-£28,000.00 per year
Benefits:
- Company pension
- Work from home
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 14/04/2023
Reference ID: AdAss01
Expected start date: 01/05/2023
