Administrative Assistant Stourbridge, England
Job description
Responsibilities:
The postholder will be responsible for bookkeeping and accounts, working in the office of a small, independent, charitable care home business with a turnover of around £1 million.
-· Always representing Three Roses in a professional and courteous manner, via telephone, meeting and greeting visitors, writing letters and e-mails.
· Processing payments, invoices, income, and receipts and entering data into accounting software (Xero) and then filing hard copies, ensuring transparent bookkeeping.
· Abiding by Three Roses policies and procedures, good practice guidance and all relevant legislation, e.g. Health and Safety at work Act 1974, and Data Protection Act 2018.
· Preparing regular financial statements showing business income & expenditure, budget variance etc.
· Filing and keeping accurate records concerning all aspects of the business, e.g., finances, benefits information.
· Filing and maintaining accurate records relating to residents’ personal monies. This will include maintaining accurate records of income and expenditure of their monies which comes through the Three Roses Bank Account and producing invoices and statements for those who are responsible for that residents’ finances.
· Filing and maintaining accurate records relating to monies arising from donations, fundraising, legacies etc. and expenses relating to fundraising activity. Making Gift Aid claims
· Liaising and fully co-operating with relatives, all work colleagues, social workers, healthcare professionals, trades people and any other significant people in the lives of residents.
· Attending meetings, taking minutes and producing them in a timely manner. These will normally include staff meetings and Director’s meetings, as well as any other meetings as required by the Registered Manager.
· Assisting with the upkeep of Three Roses by helping to ensure good standards of cleanliness and hygiene throughout the office.
· Taking part in relevant training such as QCF, IT, First Aid, Health & Safety, Fire Awareness, Understanding Abuse, and any other training that is necessary to meet the needs of, the organisation, and your own professional development.
· Maintaining adequate stocks of office equipment.
· Ensuring that your office space complies with data protection laws and that confidential information relating to the business and users of the business is stored safely and appropriately.
· Relaying messages of importance to team members or service users and/or their families.
· Helping negotiate the best possible deals on utilities, home and vehicle insurance etc..
Other duties may be required as and when requested by the Care Manager or Deputy Manager and in negotiation with the post holder.
Experience:
-Minimum of 5 years’ experience in bookkeeping / clerical / office work / administration.
Proficiency in the use of Microsoft Word and Excel.
Familiar with the use of Xero accounting software.
Experience of developing internal processes and filing systems.
Job Types: Part-time, Permanent
Part-time hours: 20-25 per week
Salary: £13.00-£14.75 per hour
Benefits:
- On-site parking
- Sick pay
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Stourbridge: reliably commute or plan to relocate before starting work (required)
Education:
- GCSE or equivalent (preferred)
Experience:
- Customer service: 2 years (preferred)
- Administrative experience: 5 years (preferred)
Language:
- English (preferred)
Licence/Certification:
- Driving Licence (preferred)
Work Location: In person
Application deadline: 13/09/2023
Reference ID: Three Roses Admin
