administrative assistant

administrative assistant New York, NY

thehuffgroup
Full Time New York, NY 10.56 - 12.04 USD Today
Job description

Who We Are: The Huff Group, LLC specializes in expanding the financial skills of people in business. These enhanced money skills enable non-financial people to fully understand financial terms and concepts and how they are applied to make money. This expanded knowledge enables these individuals to have a far greater impact within their companies or organizations.
Who We Want: We want an Office Assistant who will perform general administrative duties
including clerical, receptionist, and project-based work. The position requires proficient knowledge of Microsoft Suite, have a good attention to detail, and performs duties in a positive, professional, and friendly manner.
Essential Duties:

  • Answers phones and route calls accordingly and helps filter questions if possible
  • Greets guests in a professional, friendly manner and notifies employees of guest arrival
  • Proactively track projects/tasks to ensure work is completed on schedule
  • Creates and delivers inter and intra departmental written and verbal communication to ensure that the coordination is successful
  • Prepares and edits correspondence, communications, presentations, and other documents
  • Pursues delegated tasks to completion
  • Establishes, develops, maintains, and updates filing system for department or branch
  • Retrieves information from files when needed
  • Conducts research, collects, and analyzes data to prepare reports and documents
  • Manages and maintains employees’ schedules and appointments
  • Arranges and coordinates meetings and events
  • Monitors, screens, responds to, and distributes incoming communications
  • Mails items and sorts mail for office employees
  • Writes up service calls and job tickets
  • Orders and tracks office supplies
  • Processes paperwork and files under direction of branch employees
  • Manages and executes the team Marketing Calendar
  • Maintains and sends out monthly mailings
  • Plans and executes events
  • Creates and sends out videos to customers, vendors, and referral partners
  • Exhibits extreme discretion in handling all business matters
  • Participates in internal meetings and required trainings
  • Maintains a professional image and demonstrates an understanding of and follows all Policies and Procedures
  • Other duties as assigned

Requirements

Qualifications:

  • High School Diploma or GED equivalent required
  • Minimum of 1 years of administration experience preferred
  • Proficient PC skills to include Excel, Word, and Microsoft Outlook
  • Excellent written and verbal communication skills
  • Strong customer service skills to internal and external customers
  • Ability to develop positive relationships
  • Exceptional organization and time management skills
  • Ability to manage multiple tasks and deadlines in a fast paced environment
  • Must be able to implement written procedures
  • Independent, self-starting, team player with a positive attitude

administrative assistant
thehuffgroup

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