Administrative Assistant Belfast, Northern Ireland
Job description
Synopsys is looking to hire an Administrative Assistant to be responsible for the general operation of our Belfast office, UK. Duties will involve greeting visitors, answering incoming phone calls, purchasing office supplies, and taking proper inventory and supervising our office staff to ensure maximum productivity. You will also be responsible for planning and running in-house or off-site activities such as management meetings or team building events.
This role is based onsite at our office in Belfast.
Responsibilities:
- Using a range of software, including email, spreadsheets and databases, to ensure the efficient running of the office.
- Managing contracts and price negotiations with vendors and service providers.
- Purchasing office and food supplies and maintaining proper stock levels.
- Coordinating with IT department on all office equipment.
- Greeting visitors, answering incoming phone calls and delivering world-class service to our customers and suppliers.
- Answering general emails and postal correspondence with customers and suppliers.
- Coordinating domestic and international travel, including flight, hotel and car rental reservations.
- Scheduling meetings and appointments; providing reminders to staff when important events are upcoming.
- Booking meeting rooms for executives.
- Liaising with HR on any employee related issues, assisting with new hire set up, office orientation coordination.
- Conduct employment equality monitoring.
- Managing health and safety as well as fire regulations within the office.
- Planning in-house or off-site activities such as management meetings or celebrations.
Qualifications:
- A bachelor degree or equivalent.
- Proficient computer skills, including Microsoft Office Suite.
- Prior experience handling office responsibilities, experience in customer service, or related field.
- Excellent written and verbal communication skills; proficient in English-language business writing.
- Good interpersonal and time management skills
- Highly organized multitasker who works well in a fast-paced environment.
At Synopsys, we’re at the heart of the innovations that change the way we work and play. Self-driving cars. Artificial Intelligence. The cloud. 5G. The Internet of Things. These breakthroughs are ushering in the Era of Smart Everything. And we’re powering it all with the world’s most advanced technologies for chip design and software security. If you share our passion for innovation, we want to meet you.
Inclusion and Diversity are important to us. Synopsys considers all applicants for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, military veteran status, or disability.
Job Types: Full-time, Permanent
Salary: £22,000.00-£28,000.00 per year
Benefits:
- Company pension
- Employee stock purchase plan
- Health & wellbeing programme
- Life insurance
- Private dental insurance
- Private medical insurance
- Referral programme
- Sick pay
Schedule:
- Monday to Friday
Supplemental pay types:
- Performance bonus
Ability to commute/relocate:
- Belfast: reliably commute or plan to relocate before starting work (required)
Education:
- Bachelor's (preferred)
Experience:
- Customer service: 1 year (preferred)
- Administrative experience: 2 years (preferred)
Language:
- English (preferred)
Work Location: Hybrid remote in Belfast
Reference ID: 45755BR
