administrative assistant Ipswich, England
Job description
At Green Rose Care, part of Swanton Care & Community, every job role contributes to making a difference to people’s lives and we have an exciting opportunity for an Administrator to join the team based Ipswich.
Job title: Administrator
Hours: 40 hours per week
Salary: £11.00 per hour (£22,880 per annum), increasing to £11.50 per hour (£23,920 per annum) after probation
Location: Ipswich (IP1 postcode)
About us
Green Rose Care, part of Swanton Care & Community, is a interactive provider of care and support services for people with learning disabilities in Ipswich.
About the role
We’re looking for an Administrator who will be the first point of contact and provide general administrative duties to support the service. Key responsibilities include:
· Act as the point of contact for internal and external clients, answering incoming calls and directing where appropriate
· Assist with HR related administration tasks such as recruitment, onboarding, payroll, maintaining files, minute taking and organising training.
· Support with internal and external communications such as distributing emails, correspondence memos, letters and forms.
· General office duties such as ordering office supplies, researching new deals and suppliers, maintaining the contact lists, update and maintain office policies and procedures.
· Write reports, maintain administrative and professional practice records and carry out investigations as required.
· Organise and schedule appointments with admin software.
· Handle requests and queries from senior managers
· Provide operational support where required.
Please note this list is not exhaustive.
About you:
To be successful in the role of Administrator it is essential that you have previous experience within an administrative role or performing administrative duties, ideally holding a relevant qualification. It would be desirable to have previous experience within the care sector.
Within this role you must self-directive, proactive and be able to work under your own initiative, prioritising your workload as required. You must have advanced IT skills in packages such as Microsoft and be able to communicate effectively, both written and verbally, with a range of stakeholders. You must be able to demonstrate an empathy and understanding of the needs of others.
What we can offer:
· Refer a friend scheme we know that amazing people often know fantastic people and you will receive £400 each time a successful referral is made
· Long service awards we recognise your contribution to the team and award long service
· Employee benefits app stay connected to our community, receive discounts across everyday and luxury shops, access information about learning & development opportunities
· Pension and life cover auto enrol into our pension scheme and entitled to the death in service benefit
· Funded training & qualifications we aim to develop our own talent, giving you the opportunity to develop your career with Swanton
· Trained mental health first aiders & EAP free confidential access to 24hr assistance program for counselling, advice and support
You will be required to undergo relevant pre-employment checks including an enhanced DBS.
Job Type: Full-time
Salary: £11.00-£11.50 per hour
Benefits:
- Cycle to work scheme
- Health & wellbeing programme
- Life insurance
- Referral programme
- Store discount
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Ipswich, IP1 2QA: reliably commute or plan to relocate before starting work (required)
Experience:
- Care sector: 1 year (preferred)
- Administrative experience: 2 years (required)
Licence/Certification:
- Administration qualification (preferred)
- Driving licence (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: In person
Application deadline: 02/08/2023
