administrative assistant San Mateo, CA
Job description
Date: June 1, 2023,
School Name: St. Timothy School
School Address: 1515 Dolan Ave, San Mateo, CA 94401 School Phone: (650) 342-6567
Contact Person: Jennifer Farrell
Position Title: Administrative Assistant
Position Type: Full-time
JOB SUMMARY:
Serves as personal and confidential secretary to the school administration and the St.
Timothy School Board; performs a wide variety of complex and responsible secretarial duties, often of a confidential nature; coordinates communications and information; and assists with administrative and other non-routine duties.
ESSENTIAL JOB FUNCTIONS:
● Keeps informed on regulations, policies, developments, assignments, and deadlines.
● Researches and assembles information for use with reports and other documents.
● Evaluates situations to take appropriate action or to direct to appropriate personnel for resolution.
● Screens and schedules appointments and keeps calendar updated for school administration.
● Assists the Administrators and Board with administrative matters; interviews callers, exercising considerable judgment and applying experience in decision making; provides information in accordance with established procedures and policies; and refers problems requiring technical answers to appropriate Administrators.
● Composes letters, memoranda, and other materials independently or from minimal instructions.
● Receives and prepares correspondence, reports, faxes, and e-mails.
● Maintains administrative correspondence and confidential files.
● Maintains tuition records, informs parents, and maintains records of enrollment protocols.
● Disseminates information where judgment, knowledge, and interpretation of procedures and regulations are necessary.
● Assists in planning details for meetings, conferences, and other public gatherings.
● Assists in arranging business/conference travel for Administration at St. Timothy
School and the St. Timothy School Board.
● Indexes St. Timothy School Board minutes.
● Assembles resolutions, agreements, and agenda items of the St. Timothy School
Board.
● Assists other St. Timothy School staff members in various tasks (i.e., School publications, providing office support, etc.).
● Screens visitors, telephone calls, and mail.
● Processes requisitions and travel requests and orders office supplies via the computer system.
● Verifies Administrators, Absence Records.
● Prepares Board agenda.
● Attends and records Board meetings and prepares Board minutes.
● Assists in the preparation of the weekly update and other related responsibilities in the
Assistant’s absence.
● Projects the Administration and the St. Timothy School Board in a positive and supportive manner to staff and public.
● Maintains a team-oriented atmosphere in the St. Timothy School offices.
● Performs other duties as assigned
ESSENTIAL JOB REQUIREMENTS - QUALIFICATIONS:
● Six years of full-time experience of a secretarial nature, at least three of which have been at an administrative assistant level; experience in working in a school environment is preferred.
● Ability to type at 75 net words per minute; perform a variety of highly responsible and complex administrative work involving sound judgment, problem solving, collaboration, teamwork, and conflict resolution; lay out work for others, direct them in the work, and get them to work together effectively; relate to employees and the public in a positive manner; communicate and interact effectively and professionally under pressure; compose correspondence, reports, and materials independently; understand and give clear and concise explanations and recommendations; work independently in the absence of specific instructions; retain the confidentiality of the work assigned.
● Knowledge of local, state, and federal laws, rules, policies, and regulations (including the
California Education Code and the Brown Act) affecting the work of the Archdiocese of San
Francisco; respective of its department roles and responsibilities; modern office practices and equipment; personal computer applications in the Windows Office environment (e.g.,
Microsoft Word, PowerPoint, Publisher); business letter and report writing; English usage, spelling, grammar, and punctuation; proofreading and editing; organization and collection of data; office management techniques; principles of supervision.
● High school diploma or equivalent supplemented with business or technical (secretarial) training school
Compensation and Benefits:
Salary commensurate with the Archdiocese of San Francisco Elementary Salary Scale; $47,965 -
$64,896, medical/dental benefits eligible
Application Instructions:
Interested candidates should submit resume, cover letter, and references via email to: Jennifer
Farrell, Principal [email protected]
STATEMENT OF NON-DISCRIMINATION St. Timothy School adheres to the following policy: “All school staff of Catholic schools of the Archdiocese of San Francisco shall be employed without regard to race, color, sex, ethnic or national origin and will consider for employment, qualified applicants with criminal histories.” (Administrative Handbook #4111.4)
Job Type: Full-time
Pay: $47,965.00 - $64,896.00 per year
Schedule:
- Monday to Friday
Application Question(s):
- Ability to type at 75 net words per minute
Experience:
- Customer service: 1 year (Preferred)
- administrative assistant: 6 years (Preferred)
Work Location: In person
About St. Gabriel School
Revenue: Unknown / Non-Applicable
Size: 1 to 50 Employees
Type: Company - Public
Website: www.stgabrielsf.com
