Administrative Assistant Hounslow, England
Simpex Europe
Full Time
Hounslow, England
18000 - 20000 GBP ANNUAL Today
Job description
Work Profile for Administrative Assistant
Goal - To handle the below task list in the role of an Administrative Assistant.
Goal - To handle the below task list in the role of an Administrative Assistant.
Inquiry Handling:
- Work with Sales Team from India to handle new/existing requests.
- Make sure that the Purchase Inquires are sent to the correct Vendor with timely follow-ups.
- Research new Vendors and Manufactures for new/existing products.
Quote Handling:
- Respond back to quotes and queries in a timely manner with both Vendors and the Sales team.
General office tasks:
- Perform tasks of greeting guests and doing general office work like bookkeeping, arranging lunch /dinners, make sure that the office premises are kept clean.
Reporting:
- Daily reports should be maintained and sent to the appropriate manager.
Communication Skills:
- Excellent verbal and written communication within the organization.
- Daily communication with colleagues and suppliers (manufacturers).
- Establish relations with Manufacturers/Suppliers.
- Professional introduction of yourself and the company.
- Responsible for screening incoming calls, checking emails, reviewing documentation, sending emails, doing research, working on miscellaneous tasks and assignments, bringing new information to the attention of managers, coordinating, and organizing.
Data Entry Skills:
- Should be able to able to understand the mismatch between sales product specifications and Vendor specifications and make sure that Data entry accuracy prevails consistently throughout all the purchase modules.
General Requirements:
- Must read and sign the following documents required by the company. Operations Policy, Company Guidelines, Employee Contract, Confidentiality Contract, etc.
- Other documents are required as per the rules and regulations of the country and as per the company changes.
Software Skills:
- SAP Business One (Preferred).
- Microsoft Outlook, Skype, Excel.
Time: Mon-Fri 8 am to 5 pm.
Attire: Mon-Fri Business Casual.
Attire: Mon-Fri Business Casual.
