administrative assistant United Kingdom
Job description
VIVO, a 50:50 joint venture between Serco and EQUANS, has been awarded places on the Defence FM and Housing Maintenance framework contracts.
VIVO embodies both experience and innovation. It combines Serco’s comprehensive track record delivering engineering, technical and FM services to the UK MOD for over 55 years with EQUANS’ market leading FM, energy, asset optimisation and regeneration capabilities.
Location: Larkhill, SP4 8QT - Hybrid role
Permanent - Full time (40 hours)
Salary up to £25,000
Key Purpose:
You will play a key part in helping to support our team or project managers, the management team, and our suppliers to ensure smooth, effective, and concise delivery of billable works ranging from works of several thousand pounds to several million pounds.
This role will be home based, with some travel to the Larkhill hub to attend meetings and training. Candidates should live no more than 1 hour from the advertised postcode and must hold a full UK driving licence to be considered for this position.
Key Accountabilities:
Support the team in formal meetings including booking suitable facilities, assisting with minute taking, recording attendance, and producing any action logs.
Maintain an accurate filing system in accordance with VIVO policy, both electronic and hard copy files (where necessary).
Work in compliance with VIVO processes and share effective ways of working within the VIVO contract.
Be aware of cost and value for money when completing duties and share any potential waste or saving ideas.
Be aware of VIVO Health & Safety policy and procedure, ensure best practice and always maintain awareness.
Demonstrate a sound understanding of administrative processes and maintain focus to deliver results.
Raise orders through the Vivo ordering system to aid prompt works instructions and payments to suppliers.
What You'll Need To Do The Job:
NVQ level 2 qualification in Administration, a related discipline or equivalent experience.
Administration experience
Excellent Excel and IT skills
Have the confidence to chase information from and present information to senior managers.
Proactive approach to workload
Undertake training to meet the requirements of the role.
Full UK driving licence
VIVO Defence Services
The role you have applied for is with VIVO Defence Services, a joint venture between Serco and EQUANS. By applying for this role, please be aware that information contained within your CV may be shared between VIVO Defence Services, Serco and EQUANS during the recruitment process.
At VIVO, we are committed to building a diverse and inclusive organisation that supports the needs of all. Therefore, we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool.
We are open to discussions around flexibility and flexible working and operate a hybrid work structure in many of our business areas. We are proudly a Disability Confident Employer. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. If candidates wish to request extra time to apply then they should contact 0345 010 4000 and ask to speak to a VIVO Recruiter.
