administrative assistant Seascale, England
Job description
We are nuclear professionals in everything we do:
To provide a competent support service to business areas throughout the enterprise.
Working at either the Sellafield or Risley sites, or one of the off-site Hubs, as well as working from home. The role is mobile and the successful candidate may be asked to move role according to business needs. It may be necessary to assist, cover for, or move into other GBS support roles.
Deliverables:
- Act as first point of contact to the department, dealing with issues yourself and delegating to appropriate individuals where possible.
- Maintaining good contact with both internal and external customers.
Mail Management
- Email / inbox management on behalf of department – action, organise, prioritise and delegate emails (as required).
- Organise, prioritise, delegate and distribute documents to the relevant parties within agreed timescales (e.g. distribution of meeting papers or project documents).
Collating and analysing information to produce reports
- Compile Departmental Reports – i.e. Key Performance Indicators etc.
Creating / maintaining efficient electronic / paper filing systems.
Continuous Improvement
- Deliver improvement tasks as required to enable the team to provide a more efficient and effective service.
Archiving
- Support and archive plant documentation (Onsite activity).
Diary Management
- Organise internal and external meetings, conferences and visits and ensuring the department’s central electronic diary is accurate at all times.
- Carry out diary reviews and forward plan schedules, considering any future business requirements.
Chasing and Monitoring of Actions
- Manage and monitor department actions, keeping the relevant manager updated with progress on a regular and timely basis.
Act as Meeting Secretary
- Attend meetings and take minutes, monitor actions, ensure all meeting associated documents are distributed on time.
Co-ordination of Travel Arrangements
- Arrange travel and accommodation as necessary, in line with the company travel process.
Typing
- Production of documents with confidentiality and a high degree of accuracy, speed and efficiency following company templates.
Miscellaneous
- Issue plant visitor passes / criticality belts (where required by the business – Onsite activity).
- IT Contact / Shared Drive Administrator / Security Controller.
- Manage the updates to the Building Occupancy distribution lists.
- Coordinate both the Visitor and or Resident Sign in Sheets for the nominated building, if required.
- Film Badge collation.
- Accommodation co-ordination.
- Carry out front of house/receptionist duties for offsite offices.
To thrive in the role you will have:
- Experience of working within an Administration Support role.
- Confidentiality & Integrity.
- Excellent IT skills / fully conversant with Microsoft Office Suite (including Excel, Outlook) and experience of Microsoft Teams.
- Excellent communication skills, both written and verbal.
- Excellent planning and organisational skills (with the ability to forward think/plan ahead).
- Excellent customer service skills.
- Self-motivated (able to work proactively, unsupervised and using own initiative).
- Excellent team worker.
- Ability to adapt to change.
- Experience of working within the Nuclear Industry would be beneficial, but not essential.
Additional Information:
Salary: £27,031
Location: Sellafield & Risley
In promoting equal opportunities, Sellafield Ltd welcomes applications from all sections of the community. We select people according to their abilities and our needs. You are advised to regularly check your emails (including any junk mail/spam folders) for correspondence related to this post, including assessment or interview invitations and any other type of correspondence relating to your application.
In the event of a high number of responses to any advert, Sellafield Ltd reserves the right to close the advert early.
Sellafield Ltd are recognised as a Disability Confident Employer (Level 2). Disability Confident employers offer an interview to disabled applicants that meet the minimum criteria for a vacancy. Sellafield Ltd define the minimum criteria as the ‘essential skills’ which are listed on the vacancy notice. Whilst completing your application form, you will be able to indicate if you wish to be considered under the disability confident scheme. If you would prefer to discuss this directly with us, please contact us on [email protected].
We are committed to creating an environment in which people grow, develop and perform at their best. To learn more about our manifesto, rewards and benefits, learning and development opportunities please visit: https://careers.sellafieldsite.co.uk/work-with-us/thriving-at-work/
The Sellafield site has been here since 1942. We’re proud of our history and heritage and, most importantly, the role we play in our two communities – Cumbria and Cheshire. Our office in Risley, Warrington on the other hand is 30 minutes from Liverpool and Manchester meaning a great mix of urban attractions and rural charm. There’s something for everyone. Engineering, design and functional support are provided by employees based at our Risley office.
Job Types: Full-time, Permanent
Salary: From £27,031.00 per year
Benefits:
- Additional leave
- Bereavement leave
- Cycle to work scheme
- Employee discount
- Sick pay
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus scheme
Work Location: In person
Reference ID: SP04784
About Sellafield Ltd
CEO: Martin Chown
Revenue: Unknown / Non-Applicable
Size: 10000+ Employees
Type: Government
Website: www.gov.uk/government/organisations/sellafield-ltd
Year Founded: 1956
