administrative assistant Lincoln, England
Job description
To provide efficient and organised secretarial support to the Professional and Estate Management teams. Should be highly organised, flexible and able to clearly prioritise their duties and meet deadlines. They should possess strong communication skills (both verbal and written) and have the ability to work under pressure and have the ability to take and manage instructions from a number of team members, whilst maintaining a high level of service to clients and colleagues.
Key Responsibilities
- Audio/copy typing of various documents including letters, valuation reports, schedule of works, heads of terms, draft leases
- Minute taking for meetings
- Maintain the estate management schedules and diaries rent reviews etc.
- Valuation file set up, log management and due diligence procedures
- Liaising with Tenants, contractors and clients
- Invoicing including job time and expenses recovery
- Being proactive with reviewing debtors, aged time and disbursements
- Proof reading of a variety of documents
- Maintaining Dynamics Customer Relationship Management databases for immediate team
- Maintain the Valuation Work System log and assist the professional team with the administration of this
- Answering the telephone for the rural team and other departments (as required) and assisting with queries where possible, and/or taking accurate messages
- General administration including diary management, archiving electronic files and filing
- Distribution of incoming post and franking of outgoing mail
- Lone working implementation (checking safety of team when on site, and when not returning to the office afterwards)
Key Skills
- Microsoft Office Advanced User with strong typing skills
- Strong team player who is able to build relationships, consults with others and can quickly establish trust and credibility
- Diplomatic and challenging with the ability to influence others
- A self-starter who relishes challenges and strives for the best
- Flexible approach and a willingness to help others when possible
- Logical developer and adopter of policies and procedures
- Focussed: commits to challenging goals and delivers consistently against these
- Continuous improvement: delivers efficiency in addition to effectiveness
- Ability to use their own initiative and think on their feet
- Confident with a positive outlook
- Strong decision maker who gives assurance
- Ethical with strong integrity
- Someone who has innate curiosity and is eager to experiment and push the boundaries of what is possible
- Be party to confidential information, which you will be required to keep confidential
Team Overview
The Lincoln Office comprises a team of 30 people delivering property advice to a range of clients in the residential and rural sectors covering residential and rural agency, rural property and estate management, building surveying and architecture, food and farming consultancy and general professional advice across the rural property sector for a wide range of clients.
Find out more about Savills offer
Recruitment agencies
Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.
Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.
