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Job description

Legal Administrative Assistant
About the Opportunity

We are looking for a Legal Administrative Assistant who is energetic, detail-oriented and highly organized to support our diverse group of Lawyers and Law Clerks/Paralegals. You will report to the Office Manager.

Key duties include:

• Answering telephones, including managing the phone when a lawyer is in a meeting;
• Initial Client Intake;
• Drafting, proofreading, and editing correspondence;
• Practice management: Opening and closing files, takes initiative on establishing effective filing and organization system;
• General administrative tasks such as docketing, photocopying, scanning etc.
• Taking instruction, prioritizing incoming work, following through on assignments and managing ongoing tasks;
• Ability to communicate in a professional, efficient manner with clients and external contacts as well as internally throughout the firm;
• Managing lawyers’ calendar, booking meetings & court appearance;
• Preparing covering letters, correspondence based on precedent;
• Assist in bank runs and other administrative duties as required.

Qualifications:

• Minimum of 2 years’ experience working in a customer service role;
• Must be a graduate of a recognized Legal Secretarial or Law Clerk Program from an accredited institution or equivalent experience;
• Have the ability to deal with pressure in a calm manner, as well as changing priorities and multi-tasking, and be open to constructive feedback and learning and employing new concepts and work styles;
• Ability to excel in a deadline-driven environment and willingness to work after hours (core: 9:00 a.m. to 5:00 p.m.), sometimes on short notice, in order to meet cut-off dates;
• General knowledge of court forms, court processes and procedures, and the Rules of Civil Procedure is an asset but is not required;
• Proficiency with standard MS applications (Outlook, Word, Excel, PowerPoint) and Adobe Professional;
• Strong organizational skills;
• Knowledge and experience in general legal office procedures, systems, file management and policies are required, including file opening and conflict procedures;
• Ability to work well in a team, and work independently with minimum supervision when required.

We welcome applications from people with disabilities. Accommodations are available on request.

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Experience:

• legal assistance: 2 years (required)

Work Location: In person