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ABOUT US

Since 2015, NHS England has contracted Vaccination UK, a dynamic and rapidly growing company, to provide school-aged immunisations, including influenza vaccinations, to students in many counties and boroughs across England, including the Black Country, Hertfordshire, Hereford and Worcester, and nine North East London boroughs.

We have a number of fixed-term positions to cover our School aged Flu immunisation programme.

Job Title: Office Administrator

Fixed Term Contract: From 1st week of September to mid-December (Approx. the 15th December 2023)

Pay: £24,375 per annum

Hours: 8:00am to 5:30pm

Overtime: Available depending on needs to the business

Working Days: Monday to Friday

Location: Peterborough and other surrounding areas

Benefits:

Pension (5% employer contribution)

Employee Assistant Programme

Discount on high street shops

You must be able to commit for the entire duration of the contract.

MAIN DUTIES

Promote and support the operation of our School Aged Immunisation Service. Our services are primarily delivered on-site in schools for children of primary and secondary age, however, we also deliver these immunisations in community clinic settings.

JOB DESCRIPTION & RESPONSIBILITIES

• Retrieve data from the database or electronic files as requested.
• Follow instruction from the Operations Manager/Team Leader and work in line with the Standard Operating Procedure for School Immunisation.
• Handle queries from managers and employees.
• Promptly answer the questions of staff and other stakeholders.
• Prepare and file forms and other documents.
• Measure and report on project performance.
• Act as the point of contact for all participants.
• Oversee day-to-day operation.
• Analyse all operations and forward suggestions for improvement to the Manager.
• Answer scheduling queries via email and phone.
• Transfer data from paper formats into computer files or database systems using keyboards, data recorders or optical scanners.
• Verify data by comparing it to source documents.
• Update existing data.
• Type in data provided directly from customers.
• Undertake other duties commensurate with the level of this position.
• Comply with Company polices & procedures.

PERSON SPECIFICATION

• Excellent organisational and time-management skills.
• Outstanding communication and interpersonal skills.
• Attention to detail.
• Demonstrate good communication skills.
• Experience as a Program Coordinator or similar role.
• In-depth knowledge of program management and development procedures.
• Hands on experience reporting.
• Proactive problem solver.

Mandatory Training

This post is subject to all mandatory training provided by the company which must be completed prior to starting. This includes Safeguarding for Children, BLS, Anaphylaxis and Infection Control.

DBS

We require all successful candidates to have a DBS (Disclosure and Barring Service) criminal record check, which is paid by the Company. If you have anything to declare before we received the checks please let us know during the interview stage.