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Job Description

Job title: Administration Assistant Responsible to: Purchasing Manager

Department: Purchasing Brief outline: To process purchase invoices ready

for payment, and assist/provide

cover for Purchasing department.

Main Responsibilities

• Preparation of purchase invoices ready for processing
• Contacting suppliers to help resolve queries
• Labelling/scanning of completed purchase invoices
• Assisting with raising of purchase orders for stock and non-stock items
• Assisting with progression of purchase orders with suppliers
• Assisting with updating of information on system (Exchequer) and spreadsheets, incl. maintenance of KPIs
• Assisting with annual Stock Take entry
• Assisting with general data entry & filing
• Answering the telephone, taking messages, and redirecting calls

Skills Needed

• High level of accuracy & attention to detail required
• Numerate and computer literate (competency with Microsoft Excel, Word and Outlook would be an advantage)
• Good written and verbal communication
• Excellent organisational skills with the ability to multi-task effectively
• Ability to work as part of a team, as well as independently
• Demonstrate a curious nature by asking probing questions
• Logical and methodical, with common-sense approach
• Enthusiasm for continuous improvement and adaptable to change
• Responsible attitude to health & safety

Training/Qualifications Needed Knowledge of Exchequer desirable, but not essential as training will be given
Performance/measurement review: Probationary review after 3 months, followed

by annual appraisals.

Job Type: Part-time
Part-time hours: 16 per week

Salary: Up to £10.28 per hour

Benefits:

• Free parking

Schedule:

• No weekends

Ability to commute/relocate:

• Norwich, NR2 4TE: reliably commute or plan to relocate before starting work (required)

Work Location: One location

Application deadline: 01/03/2023
Reference ID: HRJD0080
Expected start date: 01/03/2023