administrative assistant Oldham, England
Job description
Job overview
We now have a vacancy for a full time Band 3 Transport Administrator to work at the Royal Oldham Hospital.
The hours are 37.5hrs per week, 8am - 4pm, to be confirmed.
Main duties of the job
Responsible for the secretarial and administration duties in the Transport Department.
Responsible for the recording of staff details and updating personal files.
Maintaining and carrying out general administration duties and support to the department.
Providing information and advice when dealing with enquires either in person, by telephone or electronically (email) on behalf of the Management Team and from cross site departments.
Provide general administrative support to the Transport Management Team through comprehensive use of all PC interfacing systems including Microsoft applications and word processing.
Schedule meetings, devise and distribute agendas, take, and type minutes and distribute to relevant members of staff, processing customer invoicing.
Point of contact for external and internal suppliers and services for new and existing products and communication to the relevant member of the management team
Take responsibility for the planning and prioritisation of own workload, using own initiative. Maintain the department filing system both in manual and electronic format.
Create and maintain personnel records ensuring all information is current and complete. Ensure departmental stationery is regularly reviewed and is in stock. Be a point of contact for the supplies department for any queries.
Receive, process, and distribute external and internal Trust mail, promptly and appropriately and deal with all ad-hoc issues that arise on a daily basis.
Working for our organisation
Oldham Care Organisation is part of the Northern Care Alliance, one of the largest NHS organisations in the country. The place where the world’s first IVF baby was delivered, Oldham is a town of pioneering firsts. Today, Oldham is responsible for delivering a range of acute and community health services across the local area and at The Royal Oldham Hospital. As a designated major trauma unit for Greater Manchester and one of only three vascular centres in Greater Manchester, Oldham is a specialist hospital for acute surgery and provides state-of-the-art onsite pathology services to the North West.
Detailed job description and main responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.uk
Person specification
Qualifications
Essential criteria
- NVQ level 3 Customer Service or equivalent experience
- Excel / Microsoft word
Knowledge
Essential criteria
- Previous knowledge of a hospital or equivalent environment
Skills
Essential criteria
- Excellent interpersonal skills (both verbal and written)
- Excellent word processing skills
- Excellent organisation and planning skills.
Experience
Essential criteria
- Previous experience with databases
- Experience of working as part of a team and in isolation
- Previous experience in administration role
We reserve the right to close the online vacancy when we are in receipt of sufficient applications. Should you wish to apply for this post you are advised to complete and return your application form as soon as possible.
The Northern Care Alliance NHS Foundation Trust is committed to diversity and inclusion and welcomes applications from everyone. We value the contribution of individual talent, skills, knowledge, and experience and aim for a workforce demography representative of our local community. If you are disabled and require reasonable adjustments to the application process, please contact the Recruitment Team to discuss.
In applying for this post, you give the Trust permission to use your data for recruitment purposes.
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